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Town of Somerset Town Board Meeting MInutes - March 5, 2014

Monday, March 10, 2014 - 11:20pm

Town of Somerset
Town Board Meeting Minutes
Wednesday, March 5th, 2014
Chairman Schachtner called the meeting to order at 8:00 p.m. at the Town Hall. Present were Germain, Demulling, Plourde and Schachtner. Absent: Rauch. Motion by Germain, seconded by Plourde to approve the agenda. Motion carried. The Pledge of Allegiance was recited. Public input - Bill Lawson stated a bill was going through Madison that will take away county and town power to regulate frac sand mining. Lawson asked the Town Board to consider a letter in opposition of the bill.
Clerk’s & Treasurer’s Report: Motion by Demulling, seconded by Germain to approve the February meeting minutes. Motion carried. Motion by Plourde, seconded by Demulling to approve the February financial report. Motion carried.
Parks & Rec Committee Report: No meeting.
Building Inspector’s Report: Motion by Plourde, seconded by Demulling to approve the February Building Inspector’s report. Motion carried.
Animal Control Report: Motion by Germain, seconded by Plourde to approve the February Animal Control report/6 month retainer fee. Motion carried.
Fire/Rescue Commission Report: Plourde reported on special Fire/Rescue Commission meeting to purchase a replacement vehicle not to exceed $11,000. 2004 Tahoe from Bayport Fire was purchased for $5,400. $1,700 of maintenance required. Belisle gathered information on the number of structure fires in the Town in the past 3 years, which totaled 9. Consideration of charging a $500.00 fee for structure fires on next month’s agenda. Plourde read the report from Belisle. 31 calls for the month of February. 66 calls so far in 2014 compared to 52 calls in 2013. New truck delivery date has been moved to May 16th. Pea Soup Days planning continues. Motion by Germain, seconded by Demulling to approve the Fire/Rescue Commission report. Motion carried.
New Business - Consideration of Transferring the CLASS B Liquor License from Robert Wells Inc. Trade Name: The Settlement to James & Myung Hartwick, Roadhouse 35 at 698-200th Avenue Due to Sale of Premise: James Hartwick stated the final closing date is March 18th. The Hartwicks are purchasing the establishment from Robert Wells and are requesting the liquor license be transferred to their corporation with the agent as James Hartwick. The license from The Settlement will be surrendered to the Clerk upon the sale, with the new license they are requesting to be released the same day. Motion by Plourde, seconded by Demulling to approve the transfer of the CLASS B Liquor License from Robert Wells Inc./The Settlement to James & Myung Hartwick/Roadhouse 35 and approve the agent as James Hartwick contingent upon the final sale and closing. Motion carried.
MSA Representative/Chuck Schwartz - Discuss Community Goals, Challenges & Objectives – Services & Documents in Regard to the Hwy. 64 Stormwater/Wastewater Coalition: Chuck Schwartz was present to discuss the Hwy. 64 stormwater/wastewater coalition goals and objections. The coalition is growing as Town of Richmond and possibly Town of Hudson join the current municipalities. Protection of ground and surface water is the goal of the coalition. Funds were appropriated approximately 12 years ago in a Letter of Understanding in regard to the Stillwater bridge crossing. Area municipalities agreed to partner to mitigate stormwater/wastewater problems and plan for growth. By working together, the expense is less and the planning is consistent for the greater area. What one community does, affects the water in the surrounding communities watersheds. MSA firm was selected to help secure grants and funding. Schwartz asked Town to track expenditures and stated he’d like to sit down and go over some maps in the near future.
Consideration of Ordinance Amendment Chapter 18-62 Fire Inspections: Adoption of this ordinance amendment would change the frequency of fire inspections from twice a year to once a year, provided the timeframe between inspections is no longer than fifteen months. Motion by Plourde, seconded by Demulling to adopt Ordinance Amendment Chapter 18-62 as presented. Motion carried. This ordinance will be published as required by law.
WI DOT/State Patrol - Request to Use Town Hall Parking Lot for Portable Scales: William Berger/Eau Claire State Patrol was present to discuss the size/weight enforcement program in place. Efforts are concentrated on main corridors and with the Stillwater bridge going in, there is concern that vehicles will bypass the current weigh stations. For budgetary and personnel reasons, there is no plan for a weigh station but a virtual weigh in motion system could be used. Sensors will be put in place in the new bridge that measures the weights, axle distances and speed along with a video system that takes photos of vehicles. Enforcement officials would have access to a website to monitor the system and could pull the vehicle over for violations. Once the State Patrol has the system in place, and has bypass truck violators, they need a safe place to pull the vehicles over. The best and most cost effective method is to use the virtual system and find an area that is already in existence to pull the trucks over. St. Croix County Highway Shop and Somerset Town Hall were determined to be two places to consider. The County Hwy. Shop is gated and harder to access. Berger requested the periodic use of the Town Hall parking lot to weigh and inspect the vehicles. Much discussion. Motion by Germain, seconded by Plourde to give consent to the WI State Patrol to use the Town Hall parking lot as a portable weighing area, location to be agreed upon so as not to impede the Fire Dept., Senior Center and Town equipment accesses. Motion carried. Plourde, Germain and Schachtner voted yes, Demulling voted no.
Letter of Support for WIDOT TAP Grant/County Bike & Pedestrian Plan: Town Board reviewed the letter and signature/ support form from Amanda Engesether/Community Development regarding the intent to try to secure outside funding sources to create a comprehensive bike and pedestrian plan. Consensus was to support the grant application with the main concern being the cost of maintenance and upkeep of any future trails.
Planning Commission Report: The Planning Commission and Town Board held a special meeting February 19th. The meeting was to work on the zoning map changes with Ellen Denzer and Amanda Engesether. Letters will be sent out to all identified parcels and an informational meeting will be held by the Planning Commission.
Transportation & Facilities Committee Report & Consideration of Approval of Amendment to Road Crew Employee Handbook Pertaining to Part Time Employees: Schachtner stated the April 1st meeting date has been changed to March 31st due to the Spring Election. Committee approved the amendment to the Road Crew Employee Handbook. Motion by Plourde, seconded by Demulling to approve the amendment to the Road Crew Employee Handbook regarding part time help and Holiday pay. The roof has had some leaks which will be monitored. The Kraemer Company sent a letter asking for written confirmation on training plan for mines or if none was required. Neumann and Steel have attended the Mining Refresher Course for 8 hours and Schachtner will send a letter to Kraemer.
Announcements: Friday, March 7, WI Towns Association Dist. Mtg. in Siren - entire day
Meeting adjourned at 9:45 p.m.
Jeri Koester, Clerk