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VILLAGE OF SOMERSET: 11/28/17 Budget Hearing Meeting Minutes

Wednesday, December 13, 2017 - 11:23pm

Budget Hearing Meeting of the Village of Somerset
Board of Trustees - Minutes
November 28, 2017
Village Hall, 110 Spring Street, Somerset, WI 54025
President John Melvin called the Budget Hearing to order at 6:31 p.m.
Budget Hearing: 2018 Proposed Budget - General, Capital and Debt Funds.
Close Budget Hearing: Motion by Melvin, seconded by Lueck to close the budget hearing.
Regular Meeting: President Melvin called the regular meeting to order at 6:32. Present: John Melvin, Ali Peterson, James Chandler, Bartt Palmer and Tony Lueck. Absent: Ryan Sicard. Also present: Village Attorney, Anders Helquist; Chuck Schwartz, MSA; Robert Gunther, Public Works Director and Brenda Neumann, Utility Account Clerk.
Public Comment on Agenda Items: No public comment.
Presentation: Kym Dunleap presented information to the board. Rivers and Roads is collaborating with Bridging Somerset, Somerset Chamber and the Village Board to help make Somerset a wonderful place to live. Rivers and Roads has hosted listening sessions and will be hosting other listening sessions through December. Their goal is to listen to 500 community members by December 31, 2017. In the listening sessions the community members talk about what Somerset has to offer while getting their input on what vision they want for Somerset. Kym asked the Village Board to participate in one of the listening sessions.
Minutes: Motion by Melvin, second by Chandler to approve meeting minutes for October 12th and October 17th and motion carried.
Committee Reports:
PUBLIC WORKS: Moved agenda item ahead from Public Works A6
Discussion / Possible Approval - 2018 Refuse and Recycling Contract with Olson Sanitation - Changes to the contract included Olson Sanitation providing recycling carts to residents and extending the contract from a three year contract to a five year contract with the Village of Somerset. Motion by Melvin, second by Palmer to approve the 2018 Refuse and Recycling Contract with Olson Sanitation.
FINANCE: Moved Finance agenda Items (D1-6) ahead
Discussion /Possible Approval - 2018 Budgets (General, Capital and Debt Funds): Motion by Melvin, second by Lueck to approve the 2018 Budgets as presented for the General, Capital and Debt Funds and motion carried. Roll call-All members voted yes. Discussion / Possible Approval - 2017 Tax Levy: Motion by Melvin, second by Lueck to approve the Resolution 2017-07 for the 2017 Tax Levy set at $1,424,107.00 and motion carried. Discussion / Possible Approval- 2018 Dental Insurance: Motion by Lueck, second by Chandler to approve the 2018 Dental Insurance as presented and motion carried. Discussion / Possible Approval – 2018 Employee Wages: Melvin advised that all the non-union Employee wages will increase 2.5% except for the Library which is 3% and is set by the Library Board. Motion by Melvin, second by Lueck to approve the 2018 non-union Employee wages at 2.5% and motion carried. Discussion / Possible Approval – 2018-2019 Police Contract: Motion by Melvin, second by Lueck to table to December Board meeting and motion carried. Discussion / Possible Approval – Preventive Maintenance Quote- Village Hall Generator: Motion by Melvin, second by Lueck to approve the Generator Power Systems quote for all three areas listed on the quote in the amount of $3,065.00 and motion carried.
PUBLIC WORKS:
Project updates: - Chuck Schwartz highlighted areas on MSA's update report. Well #5 -completed phase 1 and will start phase 2 with bid and construction in 2018. Parks - Village posted a community survey on their website to gather public input. Tower- recommending that KLM Engineering retrofit a new tank atop the existing concrete pedestal. Storm water plan- Modeling and report preparation should be completed end of March. Discussion / Possible Approval - Pay request #3 For Test Well: Motion by Palmer, second by Chandler to approve Pay request #3 to Municipal Well and Pump in the amount of $17,571.20 and motion carried. Discussion /Possible Approval- Change order #3 for Test Well: Motion by Palmer, second by Chandler to approve the change order request #3 for $9,500.00 reduction to test well #5 and motion carried. Discussion / Possible approval- Well #5 Final Design, Bidding & Construction Services Proposal - MSA: Motion by Melvin, second by Chandler to approve the proposal for professional services for well #5 design in the amount of $45,530.00 and motion carried. Discussion / Possible Approval - Tree removal quote at 310 Main Street: Motion by Palmer, second by Chandler to approve tree removal quote from BJ Hines tree service in the amount of $3,800.00 and motion carried. Discussion / Possible Approval - Ordinance Amendment A-643: Motion by Melvin, second by Lueck to approve Ordinance A-643 as presented and motion carried.
Discussion / Possible Approval - Submersible Mixer Quote for Industrial Park Water Tower: Motion by Palmer, second by Chandler to approve $11,500.00 to KLM Engineering and motion carried.
Discussion / Possible Approval - Sewer Rate Increase: Palmer stated that the Village hasn't had rate increase since 2009. Motion by Melvin, second by Chandler to approve a 3% rate increase for the sewer utility. Motion by Melvin, second by Chandler to amend the motion to a 3% rate increase with an effective date of January 17th, 2018 and motion carried. Brenda reminded the board that there will need to be an ordinance amended for this at the December board meeting.
PUBLIC SAFETY: No meeting to report
PLAN COMMISSION: No meeting to report
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE: No meeting in November
FIRE/RESCUE:
Board Reviewed the November report.
CLOSED SESSION: Convene to closed session as per ss 19.85 (1) (e) discuss strategies regarding negotiating the sale of Village property: Motion by Melvin, second by Lueck to go into closed session regarding negotiating the sale of Village property and motion carried. Roll Call - All members voted yes.
OPEN SESSION: Reconvene to open session to discuss or take action if necessary on closed item: Motion by Melvin, second by Chandler to reconvene to open session and motion carried. No action was taken on closed session item.
NEW BUSINESS:
Discussion / Possible approval - Appointment for board member vacancy: Motion by Melvin, second by Lueck to table appointment of board member and motion carried.
VILLAGE, WATER AND SEWER BILLS:
Motion by Melvin, second by Peterson to approve the Village, Water and Sewer bills in the amount of $359,223.92 and motion carried.
ADJOURN:
Motion by Chandler, second by Peterson to adjourn and motion carried. Adjourned at 7:57 p.m.
Felicia Germain, Village Clerk
_____________________________________ (Pub. 12/14/17) WNAXLP


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