REGULAR COUNCIL MEETING, JUly 13, 2009 7:00 P.M.
The meeting was opened by announcing that this was an open meeting of the Common Council. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, the New Richmond News, and to all news media who have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk's office. Anyone desiring information as to forthcoming meetings should contact the City Clerk's office.
Roll call was taken.
Members Present: Mayor Schnitzler, Alderman Horne, Van Blaircom, Dale-Wozniak, Hansen, Volkert, and Zajkowski.
The Pledge of Allegiance was recited.
Alderman Horne moved to adopt the agenda as amended, seconded by Alderman Hansen and carried.
Alderman Hansen moved to waive the reading of the minutes of the previous Regular Council meeting, June 8, 2009 and approve them as presented, seconded by Alderman Dale-Wozniak and carried.
Chris Gregerson, who is a local photographer, asked permission to take pictures of the Council members at the meeting as a part of a photo essay he is completing on the City of New Richmond. He is taking pictures of places and people around the City to include in his essay. No action was taken.
New Richmond Golf Club Update
Ross Johnson, Manager of the New Richmond Golf Club, gave updates on the 2008 budget and 2009 golf course activities and programs. No Action was taken.
Government Entities Network Update
The Government Entities Network (GEN) group discussed the portion of the library's operating costs that are currently paid by the Village of Star Prairie and the surrounding Townships. St. Croix County currently collects only 71% of the eligible Library operating costs through real estate taxes. The City taxpayers are paying for the additional 29% of operating costs, and the City and the Librarians around the County will be meeting with the County Supervisors to have this changed. No action was taken.
2009 Emergency Operations Plan
Chuck Mehls, Emergency Management Director, explained that the City needs to have an adopted Emergency Operations Plan (EOP) to be eligible to apply for any State and Federal emergency grants. Alderman Horne offered the following resolution and moved for its adoption:
RESOLUTION IDENTIFYING LINE OF SUCCESSION FOR
PROCLAIMING AN EMERGENCY OR DISASTER
IN THE CITY OF NEW RICHMOND
City of New Richmond, Wisconsin
WHEREAS, if, because an emergency condition exists and the full city of New Richmond City Council is unable to meet with promptness, the City Council is authorized to establish individual designees in a line of succession for proclaiming an emergency or disaster in the City of New Richmond.
THEREFORE, be it resolved by the New Richmond City Council that if the full City Council cannot meet with promptness, the following individuals can act in succession on behalf of the City Council until such times as the City Council can meet in regular session and in this order, shall be allowed, by proclamation, to exercise all of the powers of the New Richmond City Council which appear necessary as the result of an emergency or disaster. Any proclamation so declared shall be subject to ratification, alteration, modification, or repealed by the City Council as soon as the City Council can meet.
Offered by: Emergency Government Committee
Line of succession of elected officials serving on the
New Richmond City Council:
Mayor: David Schnitzler
Council President: Fred Horne
Council Member: Kirk Van Blaircom
Council Member: Roberta Dale-Wozniak
Council Member: Jane Hansen
Council Member: Ron Volkert
Council Member: James Zajkowski
Motion was seconded by Alderman Van Blaircom and carried. Alderman Hansen moved to approve the Emergency Operations Plan as presented, seconded by Alderman Zajkowski and carried.
Chuck Mehls presented a check for $123,000 from the State of Wisconsin for reimbursement of costs from the August 2007 storm. Mayor Schnitzler thanked Chuck and St. Croix County for all the hard work they did in applying for this reimbursement.
Report from The Centre
Darian Blattner, Director of The Centre, gave an update on memberships and upcoming projects that are planned. The Centre will be implementing a fundraising campaign to remodel the older part of the Centre facilities.
Report From Ehlers & Associates
Sean Lentz, a Financial Advisor from Ehlers & Associates, gave a presentation on the status of the City's five Tax Incremental Financing (TIF) Districts, the City's overall debt status, and the General Obligation (GO) borrowing planned for the 2009 capital improvements.
2009 Capital Projects
Alderman Hansen moved to borrow $1,200,000 from the State Trust Fund using the Build America Bonds for the new Street Department shop, seconded by Alderman Horne and carried. Alderman Zajkowski moved to proceed with having Sean Lentz accept bids for borrowing $2,430,000, which includes $435,000 for the 2009 Capital Projects, $595,000 for refinancing the 2005 YMCA of Greater St. Paul note, of which the City has an agreement to pay, and refunding $1,400,000 from a 2002 General Obligation note, which includes $315,000 of TID #6 debt, seconded by Alderman Dale-Wozniak and carried.
Ordinance #406 Private Well Abandonment
Alderman Horne moved to suspend the rules and adopt Ordinance #406 Amending Section 86-135 Private Well Abandonment, seconded by Alderman Dale-Wozniak and carried. This Ordinance updates all the new DNR requirements and State Statute numbers.
Ordinance #407 Direct Seller Exemptions
Alderman Dale-Wozniak moved to suspend the rules and adopt Ordinance #407 Amending Section 46-143 Direct Sellers Exemption, seconded by Alderman Hanson and carried. This Ordinance change exempts garage sales and produce or agricultural sellers from acquiring a Direct Seller's permit.
Plan Commission Recommendations
The Plan Commission recommended approving the establishment of a Public Properties District, Ordinance Section 121-144. John Frisco, Zoning Administrator, stated that the intention of the new (P-1) zoning district is targeted to allow the New Richmond WITC to exist and expand within their campus. John Frisco stated that this new designation is a jurisdictional correction. Alderman Horne moved to suspend the rules and adopt Ordinance #408 Establishing a Public Properties District (P-1) Ordinance Section 121-141with the following change to the presented Ordinance; to remove all the words following grounds in the first sentence of section 121-144(c)(3), seconded by Alderman Zajkowski and carried.
The Plan Commission recommended approving the establishment of a Wellhead Protection District. Alderman Horne moved to suspend the rules and approve Ordinance #409 establishing a Wellhead Protection District, Ordinance Section 121-143, and including the red-lined sections as presented by Bob Barbian, City Planner, seconded by Alderman Dale-Wozniak and carried. This Ordinance limits the type of businesses that are allowed to operate within a certain distance from City wells.
The Plan Commission recommended approving an Extra-Territorial CSM from James Osborne. Alderman Hansen moved to accept this recommendation, seconded by Alderman Volkert. Upon voting, motion died. Alderman Horne, Van Blaircom, and Hansen voted no. Alderman Dale-Wozniak abstained and Alderman Zajkowski and Volkert voted yes.
The Plan Commission approved changing the Functional Classification on 140th Street to a Collector Street as classified with the State of Wisconsin. The Town of Richmond also was in favor of this classification change. No action was taken.
Applications for Class B Beer and Class C Wine License
Alderman Zajkowski moved to approve the application for Class B Beer and Class C Wine License from Pat Hinger, Agent for MAXCO, LLC, and DBA Pizza Luna, seconded by Alderman Horne and carried.
Applications for License to Serve
Alderman Horne moved to approve the following applications for License to Serve: Wendy K. Hendricks, New Richmond; Hayley K. Binford, New Richmond; Stephanie E. Steel, New Richmond; Tiffany R. Alm, New Richmond; Jennifer L. Peterson, New Richmond; Eugene D. Briese, New Richmond; Rod S. Peterson, New Richmond; Casey L. Kubrecht, New Richmond; Travis W. Gibson, New Richmond; Jeffrey Oseby, New Richmond; and Joseph L. Sessions, Star Prairie. Motion was seconded by Alderman Van Blaircom and carried.
Request for Extension of Premise
Alderman Dale-Wozniak moved to approve the request for Extension of Premise for a Class B Liquor License from the American Legion Post 80 for a fundraiser for the Boy Scouts on August 8, 2009 from 4 p.m. to midnight, seconded by Alderman Zajkowski and carried.
Committee to Work on Ordinance for Beer Gardens
Mayor Schnitzler appointed Alderman Hansen, Zajkowski and Van Blaircom to meet with the tavern league regarding regulations of beer gardens and the extension of premises due to the State wide smoking ban taking effect in July of 2010. No action was taken.
Future of the City-Owned Bosch Building on MN Ave
The Property Committee will meet and determine the best use for the Bosch Building on Minnesota Avenue. The lease with the City will be terminated on 12/31/09 and the building will go back to the City. No action was taken.
Police Policy #27-03 Performance Evaluation
Alderman Horne moved to approve Police Policy #27-03 Performance Evaluations, seconded by Alderman Van Blaircom and carried.
Mark Samelstad, Police Chief, stated that he should have a new officer hired by July 31, 2009. This new officer will replace Officer Tom Wulf, who recently retired.
Street Committee Recommendations
The Street Committee set up a community meeting to discuss the proposed bike path that will run along Minnesota Avenue or Dakota Avenue. This meeting will be on August 5, 2009 at 7 p.m. in the Civic Center. Anyone interested is welcome to attend. The City will invite the Our Avenue Committee, Park Board, Trail Committee and all neighboring residents and businesses. Alderman Volkert moved to accept this recommendation, seconded by Alderman Dale-Wozniak and carried.
Finance Committee Recommendations
The Finance Committee recommended tabling discussion regarding the request from Don Lindemann for a fence on his property facing the Sports Center. Alderman Zajkowski moved to table this request, seconded by Alderman Horne and carried.
Alderman Zajkowski moved to approve the Memorandum Agreement with WITC to pay 25% of one of the WITC Library staff's salary for cable television operations, seconded by Alderman Dale-Wozniak and carried.
Alderman Zajkowski moved to pay VO #38309 thru VO #38518 for $344,455.11 plus electronic transfers totaling $603,481.93, for a grand total of $947,937.04 with the funds coming from the following accounts:
General Fund $663,300.98
Impact Fees 2,040.00
CDBG - Housing Grant 18,038.00
Health Insurance 3,336.02
Debt Service 149,520.55
Capital Projects 18,697.61
Landfill Cleanup Project 29,226.96
TIF # 6 14,730.00
TIF # 9 9,690.59
Storm Water Utility 31,090.42
Park Land Trust Fund 4,035.76
Library Trust Fund 1,837.19
NR WI Armed Services 2,392.96
Motion was seconded by Alderman Volkert and carried.
Update on Communications Plan for City
Alderman Van Blaircom thanked City staff for the work that has been done to help better communicate with the public. Dennis Horner, City Administrator, stated that the supervisors have formed a communications committee that will come up with a communications policy for the City. No action was taken.
Discussion on Monthly Department Reports
Alderman Hansen thanked the Supervisors for their department reports. Alderman Zajkowski said the department heads did a great job of putting the information together. Financial reports will be given out quarterly, but other reports will be done monthly. No action was taken.
Communications and Miscellaneous
Joe Bjelland stated that the 2008 City audit will be sent out to the Alderman within a few weeks and our auditors, Virchow Krause, will come to the August meeting to do a presentation. If any Aldermen have specific questions they would like answered, they should forward them to Dennis Horner or Joe Bjelland.
Mayor Schnitzler stated that two Aldermen recently met with the City Attorney and it cost the City $250, and that in the future, any Aldermen wanting to talk to the City Attorney should receive permission from himself or the City Administrator first.
Mayor Schnitzler also stated that Aldermen should not contact City employees directly, and that they are to go through the employee's supervisor or City Administrator.
Alderman Dale-Wozniak moved to adjourn the meeting, seconded by Alderman Zajkowski and carried.
Meeting adjourned at 10:10 p.m.
Joseph D. Bjelland, Clerk/Treasurer