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New Richmond City Council, March 9, 2009

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City Council Proceedings - City of New Richmond

Mayor: David Schnitzler City Clerk: Joseph D. BjellandAldermanic Districts

District 1: Frederick Horne

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District 2: James Johnston

District 3: Roberta Dale-Wozniak

District 4: Jane Hansen

District 5: Ronald Volkert

District 6: James Zajkowski

Regular COUNCIL MEETING, March 9, 2009 7:00 P.M.

The meeting was opened by announcing that this was an open meeting of the Common Council. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, the New Richmond News, and to all news media who

have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk's office. Anyone desiring information as to forthcoming meetings should contact the City Clerk's office.

Roll call was taken.

Members Present: Mayor Schnitzler, Alderman Horne, Johnston, Dale-Wozniak, Hansen, Volkert, Zajkowski, and Student Representatives MeganElkin and Ariel Berres-Green.

The Pledge of Allegiance was recited.

Alderman Johnston moved to adopt the agenda as amended deleting item #1 Library Building Project Discussion, seconded by Alderman Dale-Wozniak and carried.

Alderman Zajkowski moved to waive the reading of the minutes of the previous Regular Council meeting, February 9, 2009 and approve them as presented, seconded by Alderman Horne and carried.

Plan Commission Recommendation

The Plan Commission recommended approving the amended Floodplain Zoning Ordinance, Chapter 109 Environmental Control, Sections 109-19 through 109-259, Article II Floodplain Zoning. Alderman Hansen moved to suspend the rules and adopt Ordinance #402 amending the Floodplain Zoning Ordinance, seconded by Alderman Dale-Wozniak and carried.

Recognizing Deena Whitwam - Spirit of Community Award

Deena Whitwam explained that she runs a weekly book club for young children in her neighborhood and recruits friends to help her read to them and lead them in games and fun activities every week during the school year. She recently received the Prudential Spirit of Community Award for being one of the top two youth volunteers in the State of Wisconsin. Mayor Schnitzler commended Deena for her volunteer work. Alderman Johnston offered the following resolution and moved for its adoption:

RESOLUTION #030901

IN RECOGNITION OF DEENA WHITWAM RECEIVING

THE PRUDENTIAL SPIRIT OF COMMUNITY AWARD

WHEREAS, regardless how effective government may be in serving the needs of its citizens, the soul of our city and its vitality as a place to live and work depend on the relationship of families, friends and neighbors; and,

WHEREAS, strengthening those bonds is not as much in the hands of institutions or governments as it is in the hearts of the people - individuals who volunteer to help people of all ages, races and religions cope with illnesses, overcome hardships and barriers, adjust to social changes, and fulfill their potential. These volunteers are the unrecognized, unsung heroes of our society; and,

WHEREAS, Deena Whitwam, recently named as one of our state's top honorees in The Prudential Spirit of Community Awards program, exemplifies the value of volunteer community service, and is a role model to other youth as well as adults in our community: and,

WHEREAS, a surprising number of volunteers in communities across the nation are like Deena Whitwam, a student contributing time without expectation of reward, other than the gratification that comes from helping others. Some of these young people work in established groups; others seek new and unique ways to help others on their own; and,

WHEREAS, recognizing these young volunteers and encouraging others to follow their example is the aim of this nationwide program conducted by Prudential Financial and the National Association of Secondary School Principals. Its aim is to reach into every community, in all 50 states and the District of

Columbia, to identify and honor these unsung heroes locally, state-by-state, and then nationally, in the hopes that their recognition will serve to stimulate others to volunteer service; and

NOW THEREFORE, as Mayor of the City of New Richmond, and on behalf of our City, I commend Deena Whitwam, our Prudential Spirit of Community Award honoree, for her outstanding volunteer contribution to others and our community; and,

BE IT FURTHER RESOLVED that in honor of this achievement, I am proclaiming March 9, 2009 as the Deena Whitwam Prudential Spirit of Community Recognition Day in the City of New Richmond.

Motion was seconded by Alderman Zajkowski and carried.

Resolution - Paying off Special Assessment B Bonds

Alderman Horne offered the following resolution and moved for its adoption:

RESOLUTION #030902

RESOLUTION AUTHORIZING THE REDEMPTION OF

SPECIAL ASSESSMENT B BONDS, SERIES 2002

DATED JULY 1, 2002

WHEREAS, the City of New Richmond, St. Croix County, Wisconsin (the "City") has outstanding its Special Assessment B Bonds, Series 2002, dated July 1, 2002 (the "Bonds"); and

WHEREAS, the Bonds were issued in anticipation of the collection of special assessments levied by the City and said special assessments have been prepaid; and

WHEREAS, the Common Council has determined that it is necessary and desirable to call the Bonds for redemption on May 1, 2009, with said prepaid special assessments, together with funds in the debt service fund for the Bonds;

NOW, THEREFORE, BE IT RESOLVED by the Common Council that the Bonds are called for prior payment on May 1, 2009, at the price of par plus accrued interest to the date of redemption.

The City Clerk shall cause timely notice of the call of the Bonds by directing U.S. Bank National Association, as Fiscal Agent for the Bonds, to provide for notice in substantially the form attached hereto as Exhibit A to the registered owner of the Bonds at the address shown on the registration books as directed in Exhibit A.

Motion was seconded by Alderman Johnston and carried.

Application for Direct Seller's Permit

Rolland Lundell stated that he would like to put his food trailer on Skoglund's lot on North Knowles Avenue and sell food out of it. He passed out a copy of his menu and explained how the business would work. He also requested to have the permit fee waived because he will not be going door to door and the cost of the permit is $130 per month, which would be a lot for him to have to pay. Alderman Dale-Wozniak moved to grant the permit and exempt him from the fee for three months, seconded by Alderman Zajkowski and carried. Alderman Horne and Hansen voted no. Rolland will come back to the June council meeting to report on how things went to that point and the Council will decide if he can still be exempt from the fees for a Direct Seller's Permit.

Application for Run/Walk Permit

Alderman Horne moved to approve the application for a Run/Walk Permit for the Willow River Run on July 11, 2009 at 7:30 a.m., seconded by Alderman Johnston and carried.

Application for Six Month Class B Beer License

Alderman Zajkowski moved to approve the application for a Six Month Class B Beer License from Gerald W. Frey, Agent for the New Richmond Softball Association at Hatfield Park from April 17, 2009 through October 17, 2009, seconded by Alderman Dale-Wozniak and carried.

Applications for Temporary Class B Beer License:

Alderman Zajkowski moved to approve the application for Temporary Class B Beer License from the New Richmond Youth Hockey Association for the 14th Annual Western Wisconsin Shoot-Out on March 20-22, 2009 at the Sport Center with the Mayor to be present and drop the first hockey puck, seconded by

Alderman Horne and carried.

Application for License to Serve

Alderman Horne moved to approve the application for License to Serve from Theodore Suo of New Richmond, contingent upon recommendation for approval from the Police Department, seconded by Alderman Hansen and carried.

Request for Amplified Music

Alderman Horne moved to approve a request from The Space to have outdoor amplified music on June 25, July 23, and August 27, 2009 with rain dates of June 26, July 30, and August 28, 2009, seconded by Alderman Dale-Wozniak and carried.

Request for Extension of Premise

Alderman Horne moved to approve a request from The Space to extend the premises to include a fenced area outside the building for June 25, July 23, and August 27, 2009 with rain dates of June 26, July 30, and August 28, 2009, seconded by Alderman Dale-Wozniak and carried.

Special Exception Ordinance

The League magazine published an article regarding the use of a special exception ordinance. John Frisco requested to draft a similar ordinance for the City of New Richmond. Alderman Horne moved to authorize John Frisco to draft an ordinance, seconded by Alderman Dale-Wozniak and carried.

Rain Barrels

Last summer the City offered a program for City residents to purchase rain barrels. The cost per barrel is $30 from the County and the City paid half of this cost for the first 100 requests for barrels. The County has rain barrels available again if the City is interested in offering the program again. Alderman Zajkowski moved to have the City pay half of the cost of the first 50 requests for rain barrels with the funds coming from the General Fund, seconded by Alderman Horne and carried.

Street Committee Recommendations

The Street Committee discussed enforcement of the sidewalk snow removal ordinance. A notice will be published in the fall stating that the City will be enforcing the sidewalk snow removal ordinance. No action was taken.

The Street Committee discussed the request from Willow Stain Glass Company to name the alley between East Second Street and East Third Street so that his business can obtain a new address and he then would be able to receive mail and deliveries by way of the Alley. John Frisco talked to the Postmaster and was told that they will not deliver mail to an alley. No action was taken.

The Street Committee recommended tabling discussion regarding the Adopt-A-Road policy so Dan Koski can write up a City policy. Alderman Volkert moved to table this item, seconded by Alderman Dale-Wozniak and carried.

Finance Committee Recommendations

The Finance Committee recommended approving the following Capital Improvement Plan:

1) Build a new Street Department shop in 2009 at an estimated cost of $1M

2) In 2009 begin engineering on Richmond Way from the School District property east toward 140th

3) In 2010 complete construction of Richmond Way east toward 140th Street and improve 140th Street 500' north and south of the new intersection, at an estimated cost of $917K.

4) In 2011 reconstruct Paperjack Drive, with sidewalks, from Bilmar east toward the City boundary, at an estimated cost of $788K, and complete miscellaneous street, sewer and water projects as identified by Utility department as deficient sewer and water pipes.

5) In 2011, the City could commit up to $2M for a new library, at the time the Middle School is vacated by the School District, or any other location. The Finance Committee would like to continue negotiating with Richmond Township on the joint reconstruction of 140th Street from CTH GG south to the future Richmond Way intersection. Alderman Zajkowski moved to proceed in 2009 with the design, to be completed by staff, of a new Street Department shop and begin engineering Richmond Way from the School District Property to 140th Street, seconded by Alderman Horne and carried.

The Finance Committee recommended lowering the SAC fee by 50% for residential, commercial, and industrial buildings through the end of 2010. Alderman Zajkowski moved to accept this recommendation, seconded by Alderman Horne and carried. Alderman Johnston voted no.

The Finance Committee recommended adopting the 2008 Amended Budget. Alderman Zajkowski offered the following resolution and moved for its adoption:

CITY OF NEW RICHMOND

RESOLUTION #030903

WHEREAS, the City of New Richmond has levied taxes and appropriated monies for City operations, and

WHEREAS, unforseen circumstances and events occurred in 2008, that were not anticipated when the budget was originally adopted.

NOW, THEREFORE, BE IT RESOLVED by the common council of the City of New Richmond that the

2008 budget be amended as follows:

2008 Amended

Adopted 2008

budget adjustments BUDGET

general fund

revenues

General Property Taxes 2,816,659.64 2,816,659.64

Taxes (other than property) 352,966.10 111,000.00 463,966.10

Intergovernmental Revenues 1,530,362.96 212,070.67 1,742,433.63

Licenses & Permits 418,650.00 112,862.92 531,512.92

Public Charges for Service 271,874.00 27,298.00 299,172.00

Public Imp Revenue-Assessments 8,852.91 8,852.91

Miscellaneous Revenue 151,850.40 36,993.59 188,843.99

Other Financing Sources & Transfers - 108,725.69 108,725.69

TOTAL REVENUES 5,551,216.01 608,950.87 6,160,166.88

EXPENDITURES

General Government 1,224,677.60 103,479.25 1,328,156.85

Protection - Person & Property 1,851,499.14 51,749.56 1,903,248.70

Health & Sanitation 12,539.00 594.41 13,133.41

Public Works - Streets 1,017,162.40 345,416.24 1,362,578.64

Education & Recreation 1,265,841.59 62,679.50 1,328,521.09

Conservation & Development 155,955.05 4,475.71 160,430.76

Other Financing Uses & Transfers 108,725.69 108,725.69

Outlay 23,541.23 48.81 23,590.04

TOTAL EXPENDITURES 5,551,216.01 677,169.17 6,228,385.18

OTHER FUNDS

REVENUES

Impact Fees - 34,259.13 34,259.13

WDF/Revolving Loan Fund - 127,169.61 127,169.61

Health Insurance Fund 3,400.00 - 3,400.00

Debt Service Funds 2,042,505.55 2,968,129.97 5,010,635.52

Tax Increments 1,225,283.57 201,289.31 1,426,572.88

Capital Project Fund 2,000,000.00 2,000,000.00

Capital Project - Landfill Cleanup - 560,203.78 560,203.78

Storm Water Utility 193,000.00 193,000.00

Parks Trust Fund 25,000.00 25,000.00

Library Trust Fund 14,000.00 7,612.09 21,612.09

Enterprise Funds 9,662,598.00 - 9,662,598.00

TOTAL REVENUES 15,165,787.12 3,898,663.89 19,064,451.01

EXPENDITURES

Impact Fees - 34,259.13 34,259.13

WDF/Revolving Loan Fund - 127,169.61 127,169.61

Health Insurance Fund 36,501.26 2,491.01 38,992.27

Debt Service Funds 2,169,839.72 3,464,991.25 5,634,830.97

Tax Increments 1,251,622.70 484,949.94 1,736,572.64

Capital Project Fund 1,606,820.89 203,800.00 1,810,620.89

Capital Project - Landfill Cleanup - 1,595,692.55 1,595,692.55

Storm Water Utility 190,000.00 190,000.00

Parks Trust Fund 25,000.00 78,024.60 103,024.60

Library Trust Fund 14,000.00 33,965.36 47,965.36

Enterprise Funds 8,607,019.00 - 8,607,019.00

TOTAL EXPENDITURES 13,900,803.57 6,025,343.45 19,926,147.02

Motion was seconded by Alderman Johnston and carried. Alderman Hansen abstained.

The Finance Committee recommended approving the 2008 Fund balances carried forward as presented to the Council. The City had a positive balance of $122,467.62 for the General Fund at the end of 2008. Alderman Zajkowski moved to accept this recommendation, seconded by Alderman Horne and carried.

Alderman Zajkowski moved to pay VO# 37538 thru VO# 37740 for $4,014,863.67 plus electronic transfers totaling $687,388.26, for a grand total of $4,702,251.93 with the funds coming from the following accounts:

General Fund $796,053.30

CDBG - Housing 2,132.09

Health Insurance 2,818.17

Debt Service 10,833.04

Debt Service-B Bonds 145,867.50

Capital Projects 175,604.01

Landfill Cleanup Project 3,545.08

TIF # 6 5,493.64

TIF #8 1,590.50

Storm Water Utility 3,470.66

Park Land Trust Fund 3,427.34

Library Trust Fund 1,947.23

Tax Agency 3,549,469.37

Motion was seconded by Alderman Johnston and carried.

Communications and Miscellaneous

Alderman Dale-Wozniak thanked all those that lined the streets to show support for Company B on February 23, 2009 when they drove through town.

Closed Session

Alderman Horne moved to go into Closed Session per State Statute 19.85 (1)(e) to discuss Economic Development Project Updates, seconded by Alderman Johnston and carried.

Open Session

No action was taken on Closed Session item.

Alderman Johnston moved to adjourn the meeting, seconded by Alderman Horne

and carried.

Meeting adjourned at 8:50 p.m.

Joseph D. Bjelland, Clerk/Treasurer

34L

WNAXLP

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