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New Richmond School Board Meeting 5/18/09

Thursday, July 2, 2009 - 10:04am

official proceedings of the board of education

regular School District Office Community Room

Board meeting May 18, 2009

CALL TO ORDER: The meeting was called to order at 7:00 p.m. by President Hinz in accordance with notice given the New Richmond News and WIXK Radio.

ROLL CALL:

Board Members Present: Marilyn Duerst, Greg Gartner, Rick Hinz, Bryan Schafer, Chris Skoglund,

Board Members Absent: Neal Melby (arrived at 7:06 p.m.), Marty Wold (Leave of Absence)

Administration Present: Morrie Veilleux, Brian Johnston, Deb Heyerdahl, Sue Curtis, Steve Wojan

APPROVAL OF AGENDA:

Chris Skoglund made a motion to approve the agenda as presented. Marilyn Duerst seconded the motion. Motion carried 5-0.

OPEN FORUM: None.

ELECTION OF OFFICERS

President

Chris Skoglund nominated Rick Hinz for the office of President. Marilyn Duerst seconded the nomination. Chris Skoglund made a motion to close nominations and to cast a unanimous ballot. Bryan Schafer seconded the motion. Motion carried 5-0.

Vice President

Bryan Schafer nominated Greg Gartner for the office of Vice President. Chris Skoglund seconded the nomination. Chris Skoglund made a motion to close nominations and to cast a unanimous ballot. Bryan Schafer seconded the motion. Motion carried 5-0.

Clerk

Marilyn Duerst nominated Chris Skoglund for the office of Board Clerk. Bryan Schafer seconded the nomination. Bryan Schafer made a motion to close nominations and to cast a unanimous ballot. Greg Gartner seconded the motion. Motion carried 5-0.

Neal Melby arrived at 7:06 p.m.

Treasurer

Chris Skoglund nominated Bryan Schafer for the office of Treasurer. Marilyn Duerst seconded the nomination. Chris Skoglund made a motion to close nominations and to cast a unanimous ballot. Marilyn Duerst seconded the motion. Motion carried 6-0.

BOARD APPOINTMENTS

WASB Representative

Chris Skoglund volunteered to be the WASB representative.

CESA #11 Representative

Marilyn Duerst volunteered to be the CESA #11 representative.

FINANCIAL AFFAIRS

Monthly Bill Auditing

Greg Gartner met with Brian Johnston, Director of Fiscal and Building Operations before the regular meeting to review the monthly bills and found everything to be in order.

New Richmond Landfill

Board Members reviewed the documents included in their packets regarding the School District's landfill obligations. Morrie Veilleux and Brian Johnston will check into getting written details from the City of New Richmond and possibly having a representative from the City come to a future Board meeting to review the details with the Board. Discussion also included paying one year instead of two years as billed. The monthly vouchers will be reduced by $14,065.19 in the consent agenda.

Activity Account Request for Environmental Learning Center at Hillside

Neal Melby made a motion to approve the establishment of the Environmental Learning Center at Hillside Elementary as presented in the document signed on May 12, 2009. Chris Skoglund seconded the motion. Motion carried 6-0.

CONSENT AGENDA:

Appointments, Reassignments, Resignations, Compensation, Adjustments; Approval of Monthly Bills; Approval of Minutes; Grant/Gift Approvals

• Resignation of Isaac Lundquist from 1.0 FTE Middle School Science teaching position as requested in memo dated 5/10/09;

• Resignation of Bridget Haugen from Art Department Head effective the end of the 08-09 school year as requested in memo dated 3/25/09;

• Resignation of Tricia Perau as Arrive Alive coordinator as requested in e-mail dated 4/20/09;

• Hire of Pamela Norton to replacement 1.0 FTE high school English teaching position at BA + 19 Step 11 for the 2009-10 school year;

• Hire to extra-curricular positions for the 2009-10 school year of Deborah Littfin to High School Arrive Alive coordinator position; Jaclyn Palmer to Middle School Volleyball coaching position;

• Transfer of Matt Schmitz from 1.0 FTE Middle School Health and District AODA position to 1.0 FTE replacement physical education teaching position at the Middle School for the 2009-10 school year;

• Transfer of Wendy Hanzlik from 1.0 FTE Kindergarten teaching position at Paperjack Elementary to 1.0 FTE First Grade teaching position at Starr Elementary for the 2009-10 school year;

• Contract adjustment for Michele Riba-Doerr to correct years as Key Club Advisor as previously approved from 2007-08 and 2008-09 to just 2008-09;

• Monthly bills for April/May in the amount of $744,827.95 ($758,893.14 - $14,065.19 for 1 year payment for landfill instead of 2 years) and construction account checks in the amount of $2,123,518.35;

• Minutes of previous school board meetings (April 20, 2009 Regular Board Meeting, May 4, 2009 Board Work Session);

• Approval of Peer Review and Mentoring Grants;

• Approval of the United Way RIF Grant in the amount of $1,500.00

• Approval of the United Way RIF Grant in the amount of $2,021.70

• Approval of the United Way SPARK Grant in the amount of $746.44

• Approval of the United Way SPARK Grant in the amount of $1,500.00

• Approval of the United Way Student-to-Student Grant in the amount of $1,900.00

• Approval of the Governor's School Health Award for $500.00 to Starr Elementary, $500.00 to Hillside Elementary, $500.00 to the Middle School, $500.00 to the High School and $1,000.00 to Paperjack Elementary.

Bryan Schafer made a motion to approve consent agenda items as presented. Neal Melby seconded the motion. Motion carried 6-0.

CURRICULUM & INSTRUCTION

Textbook Approvals - Biology, Accounting, Elementary Science

Chris Skoglund made a motion to approve the material adoption for 2009-10 as presented in the document dated 5/13/09 including K-5 Science, Accounting and High School Biology for a total of $151,883.84 with the goal that Deb Heyerdahl, Director of Curriculum and Instruction, negotiates to cut the shipping costs. Neal Melby seconded the motion. Motion carried 6-0.

Mentor Program Review

Jessica Ferguson, Curriculum Coordinator, presented an update on the current 1-year mentoring program and handouts outlining year 2 for the new teacher induction program.

FACILITIES AND TRANSPORTATION

School Facilities Construction Project

Hillside Elementary Project

• Approval of Change Orders

Chris Skoglund made a motion to approve the following change orders for Hillside Elementary: PCO #104 - Halverson Brothers, Inc. with a decrease of $11,736.00; PCO #123 - Halverson Brothers, Inc. with a decrease of $22,547.00; PCO #129 - Halverson Brothers, Inc. with an increase of $2,628.00; PCO #133 -Halverson Brothers, Inc. with an increase of $784.00; PCO #155 - Halverson Brothers, Inc. with an increase of $2,489.00; PCO #162 - Dell Construction Co., Inc. with a decrease of $201.00; PCO #167 - B & B Electric Inc. with an increase of $363.00; PCO #168 - Halverson Brothers, Inc. with an increase of $2,293.00; PCO #171 - Halverson Brothers, Inc. with an increase of $4,514.00; PCO #172 - W. L. Streich Equipment Co., Inc. with a decrease of $850.00; PCO #175 - B & B Electric, Inc. with an increase of $6,462.00. Marilyn Duerst seconded the motion. Motion carried 6-0.

Starr Elementary Project

• Approval of Change Orders

Bryan Schafer made a motion to approve the following change orders for Starr Elementary: PCO #61 - Steenberg Watrud Construction, LLC with a decrease of $2,251.00; PCO #65 - Countryside Plumbing & Heating, Inc. with a decrease of $10,193.00; PCO #68 - Steenberg Watrud Construction, LLC with a decrease of $4,218.00; PCO #81 - Wm. M. Heinz & Sons, Inc. with an increase of $595.00; PCO #82 - Steenberg Watrud Construction, LLC with an increase of $3,505.00; PCO #83 - Dell Construction Co. with a decrease of $8,796.00; PCO #84 -Countryside Plumbing & Heating, Inc. with an increase of $559.00. Neal Melby seconded the motion. Motion carried 6-0.

High School Project

• Approval of Change Orders

Neal Melby made a motion to approve the following change orders for the high school project: PCO #103 - Red Cedar Street Erectors, Inc. with an increase of $660.00; PCO #117 - B & B Electric, Inc. with a decrease of $1,823.00; PCO #119 - B & B Electric, Inc. with a decrease of $269,760.00; PCO #125 - Climate Makers, Inc. with an increase of $325.00; PCO #128 - B & B Electric, Inc. with a decrease of $11,422.00; PCO #130 - Thelen Heating & Roofing, Inc. with a decrease of $43,688.00; PCO #131 - Halverson Brothers, Inc. with a decrease of $38,043.00; PCO #132 - Hanson Masonry & Concrete, LLC with a decrease of $46,768.00; PCO #133 - Hanson Masonry & Concrete, LLC with a decrease of $34,775.00; PCO #134 - Thelen Heating & Roofing, Inc. with an increase of $1,408.00; PCO #135 - Haldeman-Homme, Inc. with an increase of $13,336.00; PCO #136 - Secoa with an increase of $8,976.00; PCO #137 - Hanson Masonry & Concrete, LLC with an increase of $19,846.00; PCO #138 - Thelen Heating & Roofing, Inc. with an increase of $12,641.00; PCO #143 - Wenzel Plymouth Plumbing, LLC with an increase of $3,038.00; PCO #144 - Halverson Brothers, Inc. with an increase of $21,756.00; PCO #148 - Cosney Corporation with an increase of $1,302.00. Chris Skoglund seconded the motion. Motion carried 6-0.

• Construction Coordination meeting Minutes #23

Board members were provided with a copy of the Construction Coordination Meeting Minutes from the April 28, 2009 meeting.

POLICY & PLANNING

Policy Manual Review

Board members were given a proof copy of the policies from NEOLA. Each Board member took a section of the policies to review and will discuss any changes at the next Board Work Session.

Second Reading of NEOLA Policy 8315 - Information Management

Chris Skoglund made a motion to approve the second reading of Policy 8315 - Information Management as presented. Marilyn Duerst seconded the motion. Motion carried 6-0.

DISTRICT ADMINISTRATOR'S REPORT

Committee Updates

Negotiations Committees Meeting Dates

• District Administrator, Morrie Veilleux asked custodial, secretarial and paraprofessional/paraeducator units to hold off with negotiations due to the recent info on the budget.

Work Session Planning

• A work session was scheduled for Wednesday, June 3, 2009. Items for discussion at that meeting will include policies and the budget.

• The Regular Board Meeting was moved from June 15, 2009 to June 22, 2009

Communications

Informational handouts were given to Board members in their packets.

State Budget Development Process

Discussion regarding the state budget.

Governmental Entities Network (GEN) Update

There is a meeting of the Government Entities Network scheduled for May 26th.

IDEA Stimulus Funding

Morrie Veilleux reported that the amount New Richmond will be receiving for IDEA is $590,000.

Electronic Board Signatures

Board members discussed using electronic signatures on certain documents.

Proposed City Annexation for Extension of Richmond Way

District Administrator Morrie Veilleux sent a records request to the City Administrator, Dennis Horner for all information pertaining to the petition for annexation of land by Hillside Elementary and the new High School.

OTHER BUSINESS

Wisconsin Association of School Boards (WASB) Report - (Skoglund)

No report.

CESA #11 Board Report - (Duerst)

No report.

Board Meeting Evaluation

President Hinz asked Board members to fill out the evaluation forms and leave with Julie Koop.

Neal Melby moved and Bryan Schafer seconded a motion to adjourn to Executive Session at 9:04 p.m.

Yes - Duerst, Gartner, Hinz, Melby, Schafer, Skoglund

No -

Motion carried 6-0.

ANTICIPATED EXECUTIVE SESSION

Adjourn to closed session pursuant to Wisconsin Statutes 19.85(1)

(b) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.

• 2009-11 Calendar Proposals

• Health Insurance

• Employee Contract Negotiation Preparations

RECONVENE TO OPEN SESSION & TAKE ANY NECESSARY ACTION:

The Board reconvened to open session at 9:58 p.m.

ADJOURNMENT

Chris Skoglund made a motion to adjourn at 9:59 p.m. Marilyn Duerst seconded the motion.

Motion carried 6-0.

Respectfully submitted,

Chris Skoglund, School Board Clerk

49L

WNAXLP


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