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New Richmond School Board Work Session 6-3-09

Thursday, July 2, 2009 - 10:40am

official proceedings of the board of education

Board WOrk Session District Office Community Room

June 3, 2009 School District of New Richmond

CALL TO ORDER:

The meeting was called to order at 5:36 p.m. by President Hinz in accordance with notice given the and WIXK Radio.

ROLL CALL:

Board Members Present - Marilyn Duerst, Greg Gartner, Rick Hinz, Neal Melby, Chris Skoglund

Board Members Absent - Bryan Schafer (arrived at 5:38), Marty Wold (Leave of Absence)

Administration Present - Morrie Veilleux, Brian Johnston, Sue Curtis

APPROVAL OF AGENDA:

Additions to the agenda included: Resignation of Ashley Ryans, Middle School Custodian; Approval of the Grant Award for Wisconsin K-12 Energy Education Program and AET Report # 8.

Neal Melby made a motion to approve the agenda with the changes as presented. Chris Skoglund seconded the motion. Motion carried 5-0.

Bryan Schafer arrived at 5:38 p.m.

RESIGNATION OF ASHLEY RYANS, MIDDLE SCHOOL CUSTODIAN

Chris Skoglund made a motion to approve the resignation of Ashley Ryans from Middle School custodial position as requested in a memo dated 05/27/09. Marilyn Duerst seconded the motion. Motion carried 6-0.

FINANCIAL AFFAIRS

Monthly Financial Statements

Brian Johnston provided the Board with the PMA Financial Network Inc.'s Bond Portfolio Management Report as of 05/28/09 and reviewed the monthly expenditures and revenues for April.

Short-term Cash Flow Borrowing

This item was removed from the agenda.

2009-2010 Projected Budget Update

Brian Johnston presented an overview of the 2009-2010 budget projections.

Approval of WI K-12 Energy Education Program (KEEP) Grant Award

Marilyn Duerst made a motion to approve the Wisconsin K-12 Energy Education Program (KEEP) Grant Award in the amount of $5,000 as presented. Chris Skoglund seconded the motion. Motion carried 6-0.

FACILITIES & TRANSPORTATION

Construction Project Budget Updates

District Administrator, Morrie Veilleux provided Board members with updated spreadsheets and reviewed the construction project budget.

Quality Assurance Reports - High School Project

Board members were provided copies of AET Progress Report No. 6, AET Progress Report No. 7 and AET Progress Report No. 8 for the High School project.

HS to MS Conversion Design Meeting Minutes

Board members were provided with minutes from the meeting held on April 28, 2009 for the High School to Middle School conversion.

Proposed City Annexation and Extension of Richmond Way to 140th Street

Chris Skoglund made a motion directing District Administrator Morrie Veilleux to submit a letter to city officials voicing the Board's continued opposition to the extension of Richmond Way to 140th Street because of cost and safety reasons. Greg Gartner seconded the motion. Motion carried 6-0.

Qualified School Construction Bond - "QSCB"

Marilyn Duerst made a motion authorizing District Administrator Morrie Veilleux to apply for the Qualified School Construction Bond (QSCB) program administered by the Department of Public Instruction as drafted. Bryan Schafer seconded the motion. Motion carried 6-0.

POLICY & PLANNING

Policy Manual Review

Board members had taken sections of the policies to review and discussed the changes to be made to the policies before sending the final draft to NEOLA.

Approval of 2009-10 and 2010-11 School Calendars

Neal Melby made a motion to approve the 2009-10 and 2010-11 calendars with the addition of "Total Number of Teacher Days = 190 (189 + 1 flex day)" to the bottom of the calendars. Bryan Schafer seconded the motion. Motion carried 6-0.

Marilyn Duerst made a motion to adjourn to Executive Session at 8:59 p.m. Chris Skoglund seconded the motion.

Yes - Duerst, Gartner, Hinz, Melby, Schafer, Skoglund

No -

Motion carried 6-0.

ANTICIPATED EXECUTIVE SESSION

Adjourn to closed session pursuant to Wisconsin Statutes 19.85(1)

(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.

• Middle School Project Construction Contract

• Wage and Benefit Negotiations

• Calendar Negotiations

RECONVENE AND TAKE ANY NECESSARY ACTION

The Board reconvened to open session at 9:38 p.m.

ADJOURNMENT

Neal Melby made a motion to adjourn at 9:39 p.m. Bryan Schafer seconded the motion. Motion carried 6-0.

Respectfully submitted,

Chris Skoglund, School Board Clerk

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