Somerset Town Board, Jan. 7, 2009
TOWN OF SOMERSET Town Board Meeting MInutes
January 7, 2009
Chairman Schachtner called the meeting to order at 7:00 p.m. Present were Germain, Gunderson, Demulling, Plourde and Schachtner. The Pledge of Allegiance was recited. Motion by Demulling, seconded by Plourde to approve the agenda. Motion carried. All members voted yes.
Pubic Input: Bert Krueger voiced his strong opposition to the Town's $3,000 donation out of the Park Fund to the Somerset Youth Hockey, based upon the poor economic conditions, high taxes, and foreclosures. Gunderson explained the donation came out of the Park Fund, which is not included in the tax levy and is a separate fund from fees generated by the creation of lots. Krueger also expressed his opinion that there are a lot of gravel roads that still need paving. Paul Schottler asked when the Town plans on improving Rice Lake Road. Schachtner stated road projects will be finalized in April.
Clerk's & Treasurer's Reports: Motion by Gunderson, seconded by Germain to approve the December 3, 2008 Minutes. Motion carried. All members voted yes. Motion by Plourde, seconded by Demulling to approve the December 2008 Financial Report. Motion carried. All member voted.
Animal Control Report: Motion by Germain, seconded by Plourde to approve the December 2008 Animal Control Report. Motion carried. All members voted yes.
Building Inspector's Report: Motion by Gunderson, seconded by Demulling to approve the December 2008 Building Inspector's Report. Motion carried. All members voted yes.
Transportation & Facilities Committee Report: Schachtner reported the road crew will replace the salt shed roof, a sander for the 1 ton truck would not be purchased at this time, part-time help would be hired for snow removal because it is less expensive than paying overtime and the roads get plowed faster. Committee met with Jack Gerlach, Safety Circuit Writer, concerning two intersections (170th Ave. /50th St. and 160th Ave. /85th St.) that have had a lot of accidents. Gerlach offered some signage suggestions and will assist the Town with the 160th Ave. /85th Street intersection to acquire funding from the State to improve the safety.
Fire/Rescue Commission Report - Brush Truck Payment: Motion by Germain, seconded by Gunderson to pay the invoices on the brush truck individually, as they are submitted to the Town. Motion carried. All members voted yes. Demulling read a report from Chief Belisle. 2008 total run volume was lower than expected. Brush truck is going to be delivered. Grant for back up generator for Fire Dept. was awarded.
Parks & Rec Committee Report - Somerset Soccer Field Donation Request: Russ Hultman would like to join the committee, so committee is requesting Town Board appoint him at the February 4th meeting. Capital Improvement Program will be reviewed in February. Policies and procedures will be addressed in March.
Brad Nemec made a request for a donation to the Somerset Soccer Fields being constructed at the school. Gunderson stated the Park & Rec Committee made a recommendation that the Town contributes a one time donation of $16,000 to the three soccer fields out of the Park Fund, with the understanding that when the two non-varsity fields are not used, they are open for community use. Furthermore, the Committee requested that the Somerset School District provides a written policy that defines the process for determining soccer field use and conveys that the fields are for public use. Gunderson addressed the Board on a letter received by the Park & Rec Committee and Town Board from Kurt & Susan Sroka concerning their opposition to the donation to the Somerset Youth Hockey and soccer fields. Reuben Martin and Bert Krueger stressed that the Town should not donate to the soccer fields. Plourde stated the donation of funds to the soccer fields out of the Park Fund is much cheaper than the Town acquiring land, excavating costs, building a parking lot and maintaining the fields which could exceed $500,000, plus a line item in the budget each year for maintenance of fields. A one-time donation to the soccer fields is much cheaper and more cost-effective than the Town building their own fields, which is what the Town was looking into in 2008. Germain and Demulling stressed the need for a guarantee of portable toilets on site.
After much discussion, motion by Germain, seconded by Demulling to make a one-time donation of $20,000 from the Park Fund to the Somerset High School Soccer Fields Project, to be used toward the soccer field construction, with the stipulation that there be portable toilets on site and that the two non-varsity fields are open for public use. The Town Board would like it noted that this is not tax levied money; it is money out of the Park Fund that was funded by land subdivision fees prior to adoption of the new Park Fee Ordinance in 2008. Motion carried. All members voted yes.
New Business - Chris & Sarah Kielsa - Consideration of 25' Variance from Road Setback or Abandoning Part of Heron Lane to Rebuild House on Current Site: Schachtner stated the road cannot continue or connect to anything as Heron Lane dead ends into the property and the road does not veer to the right. Current house is to be razed and replaced with a new house on the existing site. Consensus was it is a dead end road with existing house and replacing the old house with a new house is an improvement to the property. Motion by Demulling, seconded by Gunderson to approve a 25' variance from the 83' setback requirement on Heron Lane for Chris & Sarah Kielsa, parcel #032-2063-90-200. Motion carried. All members voted yes.
Draw Names for Supervisor Candidate Placement on Ballot: Gunderson drew the names as follows: 1st - Larry Rauch, 2nd - Douglas Plourde.
Approval of Operator's Licenses for Michelle Campeau, Amber Campeau & Julie Johnson: Motion by Gunderson, seconded by Demulling to approve Operator's Licenses for Michelle & Amber Campeau and Julie Johnson noting they have all taken the Responsible Beverage Server's Course. Motion carried. Plourde, Demulling, Gunderson and Schachtner voted yes. Germain abstained.
Electrical Proposals from Shock-ner Electric for Exit Lights and Lamps in Fire Hall: Motion by Germain, seconded by Plourde to approve the proposals for $615.00 and $387.00 for exit lights and lamps in Fire Hall. Motion carried. Gunderson, Germain, Demulling and Plourde voted yes. Schachtner abstained.
Discussion & Decision on Omitted Taxes - Houses Omitted from Tax rolls: It has been brought to the Town's attention that the following houses were omitted from the 2007 & 2008 tax roll by Bob Irwin, assessor, as the building permits were issued in 2005 (1 house) and 2006 (4 houses) and the improvements weren't added onto the tax rolls for 2006 (1 house), 2007 and 2008. The parcel numbers are as follows: 032-2084-60-025, 032-2144-30-000, 032-2176-06-000, 032-2103-30-000 and 032-2073-80-075. Discussion on best manner to handle the omissions. Due to the fact that Irwin did not add them onto the tax roll and the houses may not have been completely finished as of January 1, it was discussed that the Town charge for one year's omitted taxes. Motion by Gunderson, seconded by Demulling to go back one year and assess the improvements as omitted taxes due on the 2009 tax roll, payable in 2010. Barrett Brenner/Chimney Rock Appraisals will assess the improvements and will call and send a letter to the residents concerning the omitted taxes. Motion carried. All members voted yes.
Planning Commission Report: A joint Town Board/Planning Commission meeting will be held on Wednesday, January 21, 7 pm to review the land subdivision ordinance draft.
Mike Germain - Gavin's Acres Letter of Good Faith - Hwy. 35 Connection from 210th Ave. and 67th Street: Germain signed a Letter of Good Faith with the Town on May 5, 2004 stating that when 67% of the lots were sold in Gavin's Acres 1st Addition, 210th Ave. would connect to Hwy. 35 and 67th St. Germain stated there are 50 acres east of Gavin's Acres 1st Addition that would have to be developed in order for these connections to be made. Market has dropped and lot prices have plummeted, and the 67% of lots have not been sold. Germain stated he currently owns the 50 acres, but it is for sale and he will have to disclose to the buyer of the 50 acres that he has to make the connection to Hwy. 35 and 67th St. if he develops the 50 acres. The existing house would be too close to the new 210th Ave. road right-of-way. The garage at 2098 Hwy. 35 would have to be removed and the driveway would have to come off of the new 210th Ave. Germain currently owns that house and would have to disclose to the buyer that the house/garage would be in the road right-of-way. Much discussion on recording stipulations on the deeds. Town Board wants to ensure that the connections from 210th Ave. to 67th St. and Hwy. 35 are made in the future and the existing house at 2098 Hwy. 35 is not in the right-of-way. Board advised Germain that the house deed for 2098 Hwy. 35 should state that the existing house will be required to meet all setbacks when the new 210th Ave. road is constructed and the driveway will have to access 210th Ave. and not Hwy. 35. Discussion on recording an easement across the 50 acres to ensure connectivity to Hwy. 35 & 67th St. and language on the deed to require connection when 50 acres is subdivided.
Motion by Demulling, seconded by Germain to abandon the Letter of Good Faith dated May 5, 2004 on Gavin's Acres 1st Addition. Motion carried. All members voted yes.
Motion by Demulling, seconded by Germain to rescind the motion to abandon the Letter of Good Faith dated May 5, 2004 on Gavin's Acres 1st Addition and postpone to a later date. Motion carried. All members voted yes.
Other Announcements: Schachtner reminded everyone about the well water testing program at the Town Hall on January 30/31. An insert on this program was put into the tax bills and is posted on the website: www.townofsomerset-wi.org.
Meeting adjourned at 9:50 p.m.
Jeri Koester, Clerk