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Somerset Town Board Meeting, Nov. 11, 2008

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TOWN OF SOMERSET Town Board Meeting MInutes

Tuesday, November 11, 2008

Chairman Schachtner called the meeting to order at 7:00 p.m. Present were Germain, Demulling, Gunderson, Plourde and Schachtner. The Pledge of Allegiance was recited. Motion by Gunderson, seconded by Plourde to approve the agenda. Motion carried. All members voted yes.

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Public Input: Demulling reported County Clerk, Cindy Campbell, reported a 78% countywide turnout at the November 4th election. Demulling read the names of the election workers-Helen Clemas, Donna Belisle, Renee' Rivard, Audrey Wittig, Shirley Higgins, Jeanne Neumann, Lois Martell, Marin Hansch, Connie Plourde, Wendy Erickson, Bill Lawson and Rita Lawson and thanked them all for their service and the great job on election day. Demulling requested an agenda item for next month-bonus for the Clerk for extra hours worked.

Clerk's Report: Motion by Plourde, seconded by Germain to approve the October 1st Meeting Minutes. Motion carried. All members voted yes.

Treasurer's Report: Board reviewed receipts and expenditures for October. Gunderson brought up the outstanding invoice from Stevens Engineers for copies. Gunderson calculated the charges based upon the number of copies and maps and stated $92.98 should be paid on the invoice; not $229.90. Motion by Gunderson, seconded by Demulling to pay Stevens Engineers $92.98 on invoice #7352. Motion carried. All members voted yes. Motion by Demulling, seconded by Plourde to approve the October Financial Report. Motion carried. All members voted yes.

Building Inspector's Report & Amendment to Resolution 2000-01 Permit Fees: Motion by Gunderson, seconded by Germain to approve the October Building Inspector's Report. Motion carried. All members voted yes. Motion by Plourde, seconded by Demulling to adopt the amendment to Resolution 2000-01 (section #12 not charging a fee for a building permit for shingles, replacement windows, and siding) effective January 1, 2009. Motion carried. All members voted yes.

Animal Control Report: Motion by Plourde, seconded by Gunderson to approve the October Animal Control Report. Motion carried. All members voted yes.

Fire/Rescue Commission: 2009 F450 truck has been ordered and committee formed for design of the box for the truck, 307 calls to date, fire prevention at schools was successful-will continue year-round. Contracted with Linden web design to create a website at www.somersetfirerescue.com Motion by Germain, seconded by Gunderson to accept the Fire/Rescue Commission Report. Motion carried. All members voted yes.

Parks & Rec Committee Report: Gunderson reported committee viewed the Lucy Winton Bell in Afton/Lakeland. Committee revisited Marcia Anderson and Plourde family properties. Germain property still considered, even though no access off of State Hwy. 35. Visited high school to view future area of soccer fields. Much discussion if Town should purchase property for other uses rather than fields. Demulling stated Nemec will attend next meeting to give a brief summary of soccer fields plans. Gunderson talked to Peeples regarding available grants. Peeples suggested budgeting for property purchase for long-term. Plourde stated Stewardship Grant is not available for non-nature based activities and without a grant, Town cannot fund the entire purchase. Committee talked about putting out another survey asking residents if they want tax dollars to be used for land purchase. Demulling suggested an advisory referendum question to poll the residents on this issue. Demulling also proposed the idea of renting a piece of open space land with the option to purchase.

Transportation & Facilities Committee Report: Committee met November 10th. Schachtner was appointed Chairman and Demulling Vice Chairman. Road budget was reviewed and enough money was left to saw cut 85th Street and 50th Street. Consensus of committee was to not plow the hockey rink. Town hall roof was inspected and committee decided to get an estimate on rubberized sealant and painting for 2009. Estimate for roofing and fixing old Town Hall was reviewed. Employee policy will be discussed at next meeting on December 2, 9:00 a.m.

Old Business - Somerset Youth Hockey Donation: Discussion on requested donation of $3,000. December agenda item.

New Business - Robert Kamish - Payment for Old Town Hall Lawn mowing & Water: Motion by Gunderson, seconded by Plourde to pay Robert Kamish $250.00 for lawn mowing and water at old Town Hall. Motion carried. All members voted yes.

Approve an Operator's License for Lorraine Germain: Motion by Gunderson, seconded by Plourde to approve an Operator's License for Lorraine Germain, as she has completed the Responsible Beverage Servers Course. Motion carried. Gunderson, Plourde, Demulling and Schachtner voted yes. Germain abstained.

Insurance Payments for Hail Damage to Old Town Hall and Town Hall: Board reviewed insurance payments for hail damage.

Estimate from Gaylen Schilling for Roofing and Fixing front of Old Town Hall: Motion by Demulling, seconded by Germain to approve Gaylen Schilling's Option I for $5,000.00, including the dumpster, for roofing the old Town Hall with estate gray shingles from Owens Corning and an additional $1,250.00 for repairing the parquet front of the building. Motion carried. All members voted yes.

Claim Filed by Robert Irwin - Consideration of Disallowance of Claim: Motion by Germain, seconded by Demulling to disallow the claim made by Robert Irwin. Motion carried. All members voted yes.

Consideration to have Doar Drill/Mike Brose handle Robert Irwin Claim: Motion by Gunderson, seconded by Plourde to have Doar Drill/Mike Brose assist with the Irwin claim. Motion carried. All members voted yes.

Claims/Summons filed by Bremer Bank - Foreclosure of Outlot #1, 236th Ave: Town has provided documentation to Attorney Brose that 236th Avenue is a public road and should be released from the claims/summons filed by Bremer Bank.

Resolution 2008-04 to Vacate Roadbed of Old State Trunk 35/64: Discussion of ownership of adjacent parcels. Map and legal description from State might not be correct. Motion by Plourde, seconded by Demulling to postpone until next month. Schachtner will contact the state DOT. Motion carried. All members voted yes.

Planning Commission Report-St. Croix National Golf & Event Center - Request for a Special Exception Permit for Snow Tubing and Parking Lot: Doug Hoskins presented a concept map of the plans. Hoskins requested a recommendation for utilizing the parking lot and approval of a snow tubing operation. Adjacent landowners from 40th Street, Renee and Joel Massey, were present to express their support of the project. Motion by Plourde, seconded by Germain that the Town recommend approval of the amendment to the special exception permit for St. Croix National Golf & Event Center to operate a snow tubing facility with use of a parking lot.

S & N Surveying - Ty Dodge / Steve Meyers 4 Lot CSM Concept Map: Dodge presented the revised CSM to be 3 lots. Roadway access for lots 2 & 3 needs to be addressed. Jeff Durke has supported access off of lot 1 from County Rd. V V. Dodge stated the two lots would be coming off of an existing driveway which would create three residences/lots off of one access requiring a town road. Planning Commission took no action and Plourde stated Meyers needs to return to the Planning Commission. Board consensus was there would be no issue to a variance to the road and subdivision ordinances in regard to the driveway access. A driveway agreement between all three parties must be drafted and approved by the Town Board, to be recorded with all of the deeds on all three lots. No further subdivision allowed on lot #3 unless the driveway access comes in from a different way. Driveway specifications and upgrades must be presented to the Planning Commission for recommendation and Town Board for approval.

Subdivision Draft Ordinance: Next month's agenda.

Other Announcements: Plourde presented a pie chart of the 2009 budget.

Meeting adjourned at 10:00 p.m.

Jeri Koester, Clerk

17L

WNAXLP

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