Town of Somerset
Public Budget Hearing,
Special Town Meeting of Electors &
November Town Board Meeting Minutes
Wednesday, November 6th, 2013
Public Budget Hearing: Chairman Schachtner called the Public Budget Hearing to order at 7:30 p.m. Town Board members present: Doug Plourde, Lenny Germain, Larry Rauch, Shane Demulling, Ed Schachtner. Also present, auditor Brock Geyen (LarsonAllenClifton). Geyen presented the proposed 2014 budget. Proposed Town levy is $745,297. Town taxes based on $100,000 assessed value would be $221.57. Mill rate $2.215/per $1,000 value. Motion by Demulling, seconded by Plourde to close the Public Budget Hearing. Motion carried.
Special Town Meeting of the Electors: Chairman Schachtner called the Special Town Meeting of the Electors to order at 7:40 p.m.
Approval of the total highway expenditures for 2014 of $642,478: Motion by Lynn Cook, seconded by Jean Hoffman to approve $642,478 as the total 2014 highway expenditures. Motion carried. 3 yeas; 0 nays.
Adoption of 2013 Town Tax Levy of $745,297 to be paid in 2014: Motion by Lynn Cook, seconded by Mark Hoffman to approve adoption of the 2013 Town tax levy of $745,297. Motion carried. 3 yeas; 0 nays.
Establish compensation of elected Town officials for the terms of office to begin in April 2014: Motion by Jean Hoffman, seconded by Lynn Cook to establish the compensation of the elected Town officials for terms of office to begin April 2014, at the current rate with no increase. Motion carried. 3 yeas, 0 nays.
Authorize the Town Board to hire Town Officers as employees of the Town and set the hourly rate: Motion by Lynn Cook, seconded by Mark Hoffman to hire Town Officers as employees of the Town (part time/snow removal) and set the hourly rate at $20.00 per hour with no benefits. Motion carried. 3 yeas, 0 nays.
Motion by Lynn Cook, seconded by Jean Hoffman to adjourn the Special Town Meeting at 7:45 p.m. Motion carried.
November Town Board Meeting: Chairman Schachtner called the meeting to order at 8:00 p.m. at the Town Hall. Present were Germain, Demulling, Plourde, Rauch and Schachtner. The Pledge of Allegiance was recited. Motion by Germain, seconded by Plourde to approve the agenda. Motion carried. Public input-none.
Clerks & Treasurers Report: Motion by Demulling, seconded by Rauch to approve the October 2nd meeting minutes. Motion carried. Motion by Germain, seconded by Plourde to approve the October financial report. Motion carried.
Building Inspectors Report: Motion by Rauch, seconded by Plourde to approve the Building Inspectors report. Motion carried.
Animal Control Report: No calls for October.
Fire/Rescue Commission Report: Plourde read the report from Belisle. 19 calls in October. 323 calls so far in 2013 compared to 345 in 2012. Delivery of new fire truck is set for April. Fire Prevention was very successful. Motion by Germain, seconded by Demulling to approve the Fire/ Rescue Commission report. Motion carried.
Parks & Rec Committee Report: No meeting in October.
Old Business - S & N Land Surveying/Rick Jonk 2 Lot CSM: Zahler presented revised map with well setback line on both lots. Zahler considered the topography of the lots for building sites and placed the well setback line accordingly on the map. A note on the CSM also indicates that the wells constructed on these lots be located south of the well setback line shown. Jonk presented a well test from his own well and neighboring well owned by Paul & Margene Westmoreland. Both water test results were good with no contamination. Board was pleased with the well test reports and the well setback line on the lots. Affidavit filed at Register of Deeds was a document provided by Randall Clark and Zahler stated hed have to get a new one that includes the Villages name on it. Board consensus was if anything in the future comes up, it is documented that the Village & Town both own the closed landfill site jointly. Motion by Rauch, seconded by Plourde to approve the 2 Lot CSM (Lots 2 & 3) along 180th Avenue for Rick Jonk. Motion carried.
Olson Sanitation Recycling Contract Renewal: Olson has provided a copy of his Insurance Liability coverage. Motion by Plourde, seconded by Demulling to approve the Recycling Contract with Olson Sanitation to be reviewed after one year. Motion carried.
New Business - Robert MacDonald Recommendation on Special Exception Permit for Conforming Addition to Non-Conforming Structure at 240-165th Ave: MacDonald presented plans to remove and replace the existing roof and walls on the same footprint with a conforming addition of approximately 328 sq. feet. Current structure is over 100 years old and needs updates. This addition will bring the structure main floor footprint to 1,497 sq. feet. The new structure will meet all the requirements of the Riverway Overlay District on height and color. MacDonald has been working extensively with St. Croix County Community Development to draw up plans that are in compliance with the rules. The septic system will also be upgraded. Motion by Demulling, seconded by Germain to recommend to the county approval of the Robert MacDonald Special Exception Permit for a 328 +/- sq. foot conforming structure at 240 - 165th Avenue as presented. Motion carried.
The Buds Garden Club - Town Hall Rock Sign & Garden Maintenance: The issue has been the lack of accessible water to the area. Demulling will get a price on installing a water line. Motion by Germain, seconded by Rauch to postpone until December. Motion carried.
Brad & Joshua Hansen, 300 - 221st Ave. Request to Rezone 10 Acres from Ag./Residential to Commercial and/or Special Exception Permit: Brad Hansen presented information on business plan in regard to rezoning and special exception permit request. Hansen stated he will be bringing this business plan for The Lodge on Croix into the November 20th Planning Commission.
Renewal of Assessing Contract with Chimney Rock Appraisal/Barrett Brenner for 2014: No change in the fee $15,500/annually. Motion by Germain, seconded by Plourde to approve the one-year assessing contract with Chimney Rock Appraisal/Barrett Brenner as presented. Motion carried.
Change January 1, 2014 Meeting Date: Motion by Plourde, seconded by Germain to change the January 1st, 2014 Town Board meeting to January 8th, 2014 due to New Years Day Holiday. Motion carried.
Resolution 2013-02 in Opposition to SB 349 Regulation of Nonmetallic Mining: Rauch stated at the last St. Croix County Unit of WI Towns Association this same resolution was adopted. Motion by Demulling, seconded by Rauch to adopt Resolution 2013-02 in Opposition to Senate Bill 349 regulation of nonmetallic mining. Motion carried.
Resolution 2013-03 in Support of Increasing WI SS 82.03 (2) Highway Expenditure Limit: Motion by Rauch, seconded by Plourde to adopt Resolution 2013-03 in support of increasing WSS 82.03 (2) highway expenditure limits. Motion carried.
Acceptance of 2014 Budget: Motion by Germain, seconded by Plourde to accept the 2014 budget. Motion carried.
2013 Budget Transfers $42,000 from Routine Roads to Major Roads, $13,000 from Routine Roads to Town Shop and $20,000 from Routine Roads to Machinery & Equipment Accounts: Upon review of expenditures, the routine roads account had excess funds and the major roads, town shop and machinery & equipment accounts were underfunded. This is an adjustment internally between funds and no excess funds will be levied or borrowed. Motion by Rauch, seconded by Demulling to approve the 2013 budget transfers between funds as noted above. Motion carried.
Planning Commission Report-GMAT Update/St. Croix River Bridge Crossing, Stormwater & Wastewater Coalition update and Subdivision Form Review: Rauch reported on the last Planning Commission meeting and the new subdivision approval/denial form. This form would detail the reasons why a subdivision would be approved or denied. Comprehensive Plan needs to be referenced on this form. No GMAT meeting. A tour of the Stillwater Bridge Project was given by MNDOT & WIDOT representatives. Stormwater/ Wastewater Coalition will be meeting in the near future.
Transportation & Facilities Committee Report: Schachtner reported Committee met with representatives from local school districts, busing companies and Town of Star Prairie to discuss inclement weather snow/ice removal plan. Equipment-new loader has been delivered. 170th Avenue has been improved. Part-time snow plow driver list - Chris Marshall, Don Dalton, Mike Havlish and Jerry Neumann have agreed to work on-call basis. Motion by Germain, seconded by Demulling to approve the part-time snow plow driver list and Transportation & Facilities Committee report for November. Motion carried.
Meeting adjourned at 9:30 p.m.
Jeri Koester, Clerk