City Council Proceedings
City of New Richmond
Mayor: David Schnitzler City Clerk: Joseph D. Bjelland
District 1: Frederick Horne
District 2: James Johnston
District 3: Roberta Dale-Wozniak
District 4: Jane Hansen
District 5: Ronald Volkert
District 6: James Zajkowski
REGULAR COUNCIL MEETING, August 11, 2008 7:00 P.M.
Mayor Schnitzler opened the meeting by announcing that this was an open meeting of the Common Council. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, the New Richmond News, and to all news media who have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s office.
Roll call was taken.
Members Present: Mayor Schnitzler, Alderman Johnston, Dale-Wozniak, Hansen, Volkert, Zajkowski and Student Representatives Megan Elkin.
Members Absent: Alderman Horne and Student Representative Rachel Mortensen.
The Pledge of Allegiance was recited.
Alderman Johnston moved to adopt the agenda as amended, seconded by Alderman Dale-Wozniak and carried.
Alderman Zajkowski moved to waive the reading of the minutes of the previous Regular Council meeting, July 14, 2008 and approve them as presented, seconded by Alderman Hansen and carried.
Request for Appeal
The Council discussed a request from FAWD LLC to appeal the Plan Commission’s decision on 7-8-08 to deny a Conditional Use Permit, for property located at 524 South Dakota Avenue, to allow a duplex in an area zoned R2- Single Family Residential – Small. Alderman Hansen moved to uphold the decision of the Plan Commission, seconded by Alderman Volkert and carried. Alderman Johnston voted no.
Plan Commission Recommendations
The Plan Commission recommended approving the 2 Certified Survey Maps from Nash Finch for the expansion of Econo Foods on West Fourth Street, with the recommendations from Bob Barbian as stated in his memo dated July 31, 2008. Mayor Schnitzler asked to remove recommendation # 1 requiring on CSM #2 a 10’ utility easement along all sides abutting a road. Alderman Johnston moved to accept this recommendation subject to the conditions placed on it by the Plan Commission and Mayor Schnitzler’s request to remove condition # 1, seconded by Alderman Hansen and carried. Alderman Zajkowski abstained.
The Plan Commission recommended approving the Certified Survey Map from the City of New Richmond for Lots 11 & 18 in the New Richmond Business and Technical Park with the following condition: that the CSM be approved provided that a utility and drainage easement is added along the road of 10’, and 5’ on all side Lot lines. Alderman Johnston moved to accept this recommendation, seconded by Alderman Dale-Wozniak and carried.
The Plan Commission recommended approving the Extra-Territorial Certified Survey Map from LaVon & Barbara Krumm. Alderman Hansen moved to accept this recommendation, seconded by Alderman Zajkowski and carried.
Alderman Hansen moved to suspend the rules and adopt Ordinance #392 amending Section 90-3 (g)(3) Weed and Grass Nuisances and Section 105-3 (c)(1) Portable Structures, seconded by Alderman Johnston and carried.
Application for Extension of Premise
There was discussion regarding an application for extension of premise from the New Richmond Bowling Center for September 5 & 6, 2008. There was concern regarding how this area would be clearly defined and with the location being right next to the sidewalk on Main Street. Alderman Volkert moved to approve the request from the New Richmond Bowling Center for an extension of premise for their Class B Liquor License to include the area on the south side of their building that will be clearly defined and controlled for September 5 & 6, 2008, seconded by Alderman Dale-Wozniak and carried.
Applications for License to Serve
Alderman Dale-Wozniak moved to approve the following applications for license to serve: Gary L. Atkins, New Richmond; and Rachel R. Constant, New Richmond, seconded by Alderman Johnston and carried.
Alderman Dale-Wozniak moved to deny the application for license to serve from Derrick A. McRoberts of Clear Lake, seconded by Alderman Volkert and carried.
Application for Run/Walk Permit
Alderman Zajkowski moved to approve the application for a Run/Walk Permit from the New Richmond Preservation Society for September 27, 2008, seconded by Alderman Johnston and carried.
Matching Grant for Acquisition and Development of Local Parks
Joe Kerlin, Parks Director, explained that the City has been awarded a Knowles-Nelson Stewardship matching grant for developing the Hatfield Lake Regional Park. The total cost of the project, which includes walking trails, benches and picnic shelter areas, is $342,880 and the City’s portion of this is $171,440. Alderman Zajkowski moved to take the City’s share of $171,440 from the 2008 Capital Projects Fund, seconded by Alderman Johnston and carried. The design phase of this project will begin in 2008.
Vacating Minnesota Avenue – Agreement with Nash Finch
Bob Barbian explained the agreement with Nash Finch which was required to finalize the vacating of Minnesota Avenue which was approved at the July 7, 2008 Special Council meeting, and Bob requested to add item 4(d) to the draft agreement. Item 4(d) would require architectural elevation of the building approval from City staff. Alderman Johnston moved to approve the agreement with the addition of item 4(d) - architectural building elevation approval, seconded by Alderman Dale-Wozniak and carried. Alderman Zajkowski abstained.
Mayor Schnitzler appointed Bryan Hop to the Library Board to replace Susan Sroka. Alderman Zajkowski moved to confirm this appointment, seconded by Alderman Johnston and carried.
Sale of Business & Technical Park Land
Alderman Johnston moved to approve the sale of Lot 16, which is 2.16 acres, of the Business and Technical Park land to Oevering Homes, seconded by Alderman Dale-Wozniak and carried. The final cost of the Lot, less credits for job creation and building value, is $100.
Street Committee Recommendations
The Street Committee recommended placing stop signs on Riley Avenue at Fifth Street and at Sixth Street. Alderman Volkert moved to accept this recommendation, seconded by Alderman Dale-Wozniak and carried.
The Street Committee recommended delaying operation of the traffic signal on East Richmond Way until the High School opens or East Richmond Way is extended to 140th Street. Alderman Volkert moved to accept this recommendation, seconded by Alderman Johnston and carried.
Finance Committee Recommendations
The Finance Committee received the following bids for sidewalk improvements on Bilmar Avenue & Hallewood Boulevard and recommended to accept the low bid from Pember Companies:
Chippewa Concrete Services $153,701.25
Graley Concrete Construction $139,165.00
Pember Companies $104,412.50
Sampson Concrete $140,115.00
Derrick Companies $128,900
Alderman Zajkowski moved to accept the low bid from Pember Companies for $104,412.50 with the funds coming from the Capital Projects Fund, seconded by Alderman Johnston and carried.
The Finance Committee received bids for a concrete stairway at Monette Park. The amount budgeted for this project was $10,000 in the Capital Projects Fund, but the estimates came in round $30,000. The Park Board and the Finance Committee recommended using the $10,000 budgeted for the stairway at Monette Park on landscaping, seeding and repairing the retaining wall at Citizen’s Field. Joe Kerlin will look into alternative options for the Monette Park stairs and budget for 2009. Alderman Zajkowski moved to approve this recommendation, seconded by Alderman Johnston and carried.
The Finance Committee received the following quotes for the Park Department’s 1983 Tanker and 1987 Chevrolet Dump Truck:
1983 Ford Tanker 1987 Chevy Dump Truck
Jason Raymond $400.00 $450.00
Kadinger Salvage $750.00 $1,000.00
Alderman Zajkowski moved to accept the quote from Kadinger Salvage for $1,750 for both vehicles, seconded by Alderman Johnston and carried.
The Finance Committee recommended accepting the proposal from Wold Architects for the City Facility Needs Analysis for $19,000 with the funds to come from the Capital Projects Fund. Alderman Zajkowski moved to accept this recommendation, seconded by Alderman Volkert and carried.
The Finance Committee recommended to write-off 2006 Delinquent Personal Property Taxes totaling $6,492.35, due to companies going out of business, assessor errors, or non payment. The City Attorney and City staff will attempt to collect the non-payments. Alderman Zajkowski moved to accept this recommendation, seconded by Alderman Johnston and carried.
The Finance Committee discussed a recommendation from our City assessors, Associated Appraisers Inc., for doing a complete revaluation in 2009 or 2010. They will discuss this more at budget time. No action taken.
Emergency Government Director, Chuck Mehls, requested to have a memorandum of understanding with the City fuel provider to supply diesel and unleaded fuel during an emergency. This will be included when the City bids fuel for 2009. No action taken.
Alderman Zajkowski moved to pay VO #35803 thru VO #36032 for $500,794.34 plus electronic transfers totaling $496,180.41, for a grand total of $996,974.75 with the funds coming from the following accounts:
General Fund $670,216.77
Impact Fees 35,328.84
Health Insurance 2,767.64
Capital Projects 114,735.69
Landfill Cleanup Project 68,379.18
TIF #6 8,609.08
TIF #8 13,064.14
TIF #9 13,598.99
Storm Water Utility 37,524.83
Park Land Trust Fund 30,553.29
Library Trust Fund 2,196.30
Motion was seconded by Alderman Johnston and carried.
The Council discussed changing the date of the September Council meeting to September 15, 2008. Alderman Zajkowski moved to change the meeting to September 15, 2008, seconded by Alderman Johnston and carried. Alderman Hansen voted no.
Alderman Zajkowski moved to adjourn the meeting, seconded by Alderman Johnston and carried.
Meeting adjourned at 8:00 p.m.
Joseph D. Bjelland, Clerk/Treasurer