The regular town board meeting was called to order at 7:10 PM on February 3, 2009 by Scott Counter. Present: Scott Counter, Michael Flandrick, Allen Campeau, Richard King, Felicia Germain, Greg Adams (Town Engineer) and Tim Scott (Town Attorney). Absent: Douglas Rivard and Steve Lewis.
A motion was made by Flandrick and seconded by Campeau to approve the Agenda as published and circulated. Motion carried.
Minutes - A motion was made by Campeau and seconded by Flandrick to approve the minutes as published and circulated with the correction to Michael Flandrick name. In last months minutes it read Michael Rivard. Motion carried.
Treasurer Report – King gave a report on the bank balance for January.
Building Permits – No permits reported for January.
Leon Orr (Eagles View Subdivision) – Doug Zahler from S & N surveying represented Eagles View Subdivisions for Leon Orr, requesting approval for the revisions made to the subdivision. These revisions would reduce the number of lots from 10 to 7. The lots that are dropped are the ones that would need excessive grading. The out lot has been simplified and now includes the trail all to the cul-de-sac. The new plan shows a roadway the same as the original plan except a permanent cul-de-sac, greatly shortened, and none of the roadway requires much filling. This cul-de-sac has several options available for the Anderson property to tie in to when it is developed. Plan Commission made a recommendation to the board to accept the proposal as a favorable concept. 1. It has less overall density, making for less potential damage in an eroding site on the Apple River. 2. has larger out lot in river bottom protecting the river slopes. 3. Allows storm water to take its natural route on the south point of the road. 4. Road has access at any point to the neighboring property to the south for future access to extend the road except for the last 300’. The overall revised design has less impact to site conditions verses the original design. Flandrick made a motion to approve the concept with the conditions of the Engineer and attorney’s recommendations: 1. Have a drainage easement on lot 5 defining the high water boundary so no one will build there. 2. Indicate the bearings for the drainage easements on the plat. 3. Make sure homeowners assoc. storm water agreement is available to town and approved by the town. 4. Have a developer’s agreement. 5. And to waive the road because the road adjoins the adjoining property except for the last 300’ (exceeds the 1000’). Campeau seconded the motion. Motion carried. Leon Orr wanted to make sure the agreement with the road was the same as before. The Town will take the expense to rebuild 220th and Leon will black top it. Board agreed that the agreement is the same. Leon will meet with Andersons to try and negotiate putting the right-of-way down the center of the property line.
122nd Street – Greg Adams from Ayres Engineering presented the construction findings on 122nd Street. The findings show the road improvement ending where the existing right-of-way ends. The town is proposing a cul-de-sac at the end of the right-of-way with a 20’ set back. Counter suggested that the board talks to Zetah’s about the cul-de-sac going up to their property because the road is about 500’ short of Zetahs. Counter made a motion to discuss with Zetahs to purchase the property for the right-of-way to go up to their property, Flandrick seconded this motion. Campeau made a motion to table 122nd street for the March meeting so the board can get the information from Zetahs in regards to the purchasing of property for right-of-way, Flandrick seconded this motion. Motion carried.
Landfill Contamination Area – The DNR recommended that the town create a ordnance for a “well restricted area” in the Landfill contamination area. The PRP’s will cover the cost of the ordinance. Counter also suggested that the town should establish a “water agreement” for the Utility district. Their contracts will expire in around 12 months. Tim Scott will present the ordinance at the March meeting.
Transferring of banks – Flandrick made a motion to table the transferring of banks for the March meeting, Campeau seconded the motion. Motion carried.
Memorandum of Understanding – between the board of education of the New Richmond area school district and the New Richmond area government entities network. The MOU is the agreement that the School District maintain ownership of the Middle School for 3-5 years following the building being vacated in 2011. Rivard did endorse this MOU with a letter that he had sent to the board. Campeau made a motion to approve the MOU as drafted, Flandrick seconded the motion. Motion carried.
Approved the Auditing of the Clerk and Treasurers Books – for the 2008.
Upcoming Meetings – February 16, 2009 at 6:30 P.M. Boundary Agreement meeting with City of New Richmond at the Town Hall.
Motion by Campeau was made to pay the bills and to adjourn the meeting at 8:45 P.M. this was seconded by Flandrick. Motion carried.
Felicia Germain, Clerk