official proceedings of the board of education
regular School District Office Community Room
Board meeting June 22, 2009
CALL TO ORDER: The meeting was called to order at 7:00 p.m. by President Hinz in accordance with notice given the New Richmond News and WIXK Radio.
ROLL CALL:
Board Members Present: Marilyn Duerst, Greg Gartner, Rick Hinz, Bryan Schafer
Board Members Absent: Neal Melby (arrived at 7:12 p.m.), Chris Skoglund, Marty Wold (Leave of Absence)
Administration Present: Morrie Veilleux, Brian Johnston, Deb Heyerdahl, Sue Curtis
APPROVAL OF AGENDA:
Additions to the agenda included:
Consent Agenda - Transfer of Patrick Murray from high school custodial position to middle school custodial position
Facilities and Transportation-High School Project - AET Report #11
Approval of the High School Band and Middle School Band Major Magnitude Field Trips were removed from the Consent Agenda.
Marilyn Duerst made a motion to approve the agenda with the changes as presented. Bryan Schafer seconded the motion. Motion carried 4-0.
OPEN FORUM:
None.
FINANCIAL AFFAIRS
Monthly Bill Auditing
Rick Hinz met with Brian Johnston, Director of Fiscal and Building Operations before the regular meeting to review the monthly bills and found everything to be in order.
State Budget Update
Brian Johnston reported on the current budget.
Neal Melby arrived at 7:12 p.m.
Resolution Establishing a Health Reimbursement Arrangement
Neal Melby made a motion to approve the Resolution Establishing a Health Reimbursement Arrangement as outlined in the document dated 1/15/09. Greg Gartner seconded the motion. Motion carried 5-0.
Resolution Establishing an Employee Benefit Trust
Bryan Schafer made a motion to approve the Resolution Establishing an Employee Benefit Trust as outlined in the Employee Benefit Trust for School District of New Richmond document. Neal Melby seconded the motion. Motion carried 5-0.
Approval of Meal Prices for 2009-2010 School Year
Marilyn Duerst made a motion to approve the breakfast, hot lunch and milk prices for 2009-2010 as presented in the document dated June 22, 2009. Bryan Schafer seconded the motion. Motion carried 5-0.
Approval of Bread Bid
Marilyn Duerst made a motion to approve the recommendation to award the bread bid to Sara Lee Bakery Group for the 2009-2010 school year as outlined in the document dated June 22, 2009. Neal Melby seconded the motion. Motion carried 5-0.
CONSENT AGENDA:
Appointments, Reassignments, Resignations, Compensation, Adjustments; Approval of Monthly Bills; Approval of Minutes; Grant/Gift Approvals
• Resignation from extra-curricular positions of Rebecca Ahlbrecht from head volleyball coaching position, Bo Brandt from 7th grade House B team leader position, Lori Klingler from 6th grade House B team leader position, Linda Reuvers from 6th grade House A team leader position, Tim Wall from Middle School Specialist team leader position;
• Hire to extra-curricular positions for the 2009-10 school year of April Hamdorf to Middle School Specialist team leader position, Joseph Hutter to 6th grade House B team leader position, Lynnete McCarty to 6th grade House A team leader position, Michael Pike to Department Head - Art, Ryan Schradle to 7th grade House B team leader position;
• Transfer of Patrick Murray from High School night custodial position to Middle School night custodial position;
• Monthly bills for May/June in the amount of $1,090,555.41 and construction account checks in the amount of $2,608,019.24;
• Minutes of previous school board meetings (May 18, 2009 Regular Board Meeting, June 3, 2009 Board Work Session);
• Approval of Knights of Columbus Donation in the amount of $200.00;
• Approval of Ann Marie Foundation Grant to Project Lead the Way in the amount of $3,000;
• Approval of Master Affiliation Training Agreement with WITC;
Neal Melby made a motion to approve consent agenda items as presented. Bryan Schafer seconded the motion. Motion carried 5-0.
POLICY & PLANNING
Discussion of Electronic Board Packets
Board members decided to go paperless for Board meeting packets. Network Administrator Dan Zacharias discussed with Board members different laptop options.
Approval of Changes to District Wellness Policy and Rule
Marilyn Duerst made a motion to approve the first reading of the changes to Policy 341.42 - District Wellness Plan and the rule as presented. Neal Melby seconded the motion. Motion carried 5-0.
Health and Nursing Services Annual Report
Joan Simpson, District School Nurse, presented an update on health services provided in the District.
Proposed Changes for 2009-2010 High School Student Handbook
Bryan Schafer made a motion to approve the proposed changes for the 2009-10 High School student handbook as outlined in document 3.d. Marilyn Duerst seconded the motion. Motion carried 5-0.
Middle/Senior High School Athletic Code
Greg Gartner made a motion to approve the Middle School/High School Athletic Code as revised in 2009 and presented in document 3.e. Neal Melby seconded the motion. Motion carried 5-0.
2008-2009 Supervision and Evaluation of High School Head Coaches
Athletic Director, Casey Eckardt, was present to answer any questions the Board may have regarding the 2008-2009 Supervision and Evaluation of High School Head Coaches document.
First Reading of NEOLA Policy 4120.02 - Exempt Employees
Pulled from the agenda.
First Reading of NEOLA Policy 4144 - Rehiring of Retired Exempt Support Employees
Pulled from the agenda.
CURRICULUM & INSTRUCTION
Student Achievement Report
Deb Heyerdahl, Director of Curriculum & Instruction provided an overview of the WKCE testing results and MAP testing results.
Approval of Textbook Adoption for AP Statistics
Marilyn Duerst made a motion to approve the textbook adoption of Stats: Modeling the World, Third Edition (c) 2010 for a total cost of $5,117.74 as outlined in document 4.b. Bryan Schafer seconded the motion. Motion carried 5-0.
Break from 9:27-9:35.
PERSONNEL
Appointment of Jessica Ferguson to Curriculum & Instruction Coordinator Position and Approval of Contract Addendum
Bryan Schafer made a motion to approve the 2009-10 contract addendum for Jessica Ferguson as outlined in document 6.a.1. Neal Melby seconded the motion. Motion carried 5-0.
Approval of Part-Time Contract for Debra Heyerdahl
Marilyn Duerst made a motion to approve the consulting contract for 2009-2010 for Debra Heyerdahl as outlined in the document 6/22/09 after striking out “and retirement insurance benefits” under the Other section of the contract. Greg Gartner seconded the motion. Motion carried 5-0.
FACILITIES AND TRANSPORTATION
School Facilities Construction Project
• Approval of Change Orders
Neal Melby made a motion to approve the change orders for Hillside Elementary, Starr Elementary and the High School projects as outlined in document 5.a and dated 6/22/09. Bryan Schafer seconded the motion. Motion carried 5-0.
Hillside Elementary Project
PCO #143 - A. J. Spanjers Co., Inc. for an increase of $225.00; PCO # 176 - Dell Construction Co., Inc. for a decrease of $2,440.00.
Starr Elementary Project
PPCO #67 - W. L. Streich Equipment Co., Inc. for a decrease of $57.00; PCO #85 - Steenberg Watrud Construction, LLC with a decrease of $395.00; PCO #86 - Wagner Sod Co. with an increase of $9,844.00.
High School Project
PPCO #140 - Climate Makers, Inc. with an increase of $1,385.00; PCO #141 - B & B Electric, Inc. with an increase of $198.00; PCO #146 - Resch’s Tile, Inc. with an increase of $3,650.00; PCO #149 - Total Fire Protection Inc. with an increase of $3,359.00; PCO #150 - Hanson Masonry & Concrete, LLC with a decrease of $29,739.00; PCO #151 - Hanson Masonry &Concrete LLC with a decrease of $167,498.00; PCO #152 - S.G.O Roofing & Construction, LLC with a decrease of 452,969.00; PCO #155 - Wenzel Plymouth Plumbing, LLC with a decrease of $35,735.00; PCO #156 - B & B Electric, Inc. with a decrease of $45,255.00; PCO #157 - Wenzel Plymouth Plumbing, LLC with a decrease of $45,050.00.
• AET Progress Reports #9 and #10
Board members were provided copies of AET Progress Report No. 9 and AET Progress Report No. 10 for the High School project.
• Construction Coordination Meeting Minutes #24 & #25
Board members were provided with a copy of the Construction Coordination meeting minutes #24 from the May 12, 2009 meeting and Construction Coordination meeting minutes #25 from the May 26, 2009 meeting.
• Construction Schedule Update
Board members were provided with an updated construction schedule for the High School project.
Richmond Way Construction Project
• Approval of Contract Change Order for A-1 Excavating, Inc.
Bryan Schafer made a motion to approve Contract Change Order #3 dated June 5, 2008 for A-1 Excavating, Inc. as outlined in document 5.a.4. Neal Melby seconded the motion. Motion carried 5-0.
Executive Building Committee Meeting Minutes #34
Board members were provided with a copy of the Executive Building Committee meeting minutes from the May 20, 2009 meeting.
DISTRICT ADMINISTRATOR’S REPORT
Committee Updates
A negotiations meeting is scheduled for Wednesday, June 24th for the Food Service group. No other negotiation meetings have been scheduled.
Work Session Planning
A work session was scheduled for Tuesday, July 7, 2009. The meeting will start with a tour of the high school project at 5:00 p.m.
Qualified School Construction Bond Application
District Administrator, Morrie Veilleux updated the Board on the progress of the Qualified School Construction Bond Allocation application which was sent to DPI.
Middle Border Conference Negotiations Meeting
Board members were reminded about the Middle Border Conference Board and Administrator Negotiations Meeting that will be held Tuesday, June 23rd at 6:30 at New Richmond’s District Office. Representatives from six Middle Board Conference schools will be attending the meeting.
Communications
Informational handouts were given to Board members in their packets.
OTHER BUSINESS
Wisconsin Association of School Boards (WASB) Report - (Skoglund)
No report.
CESA #11 Board Report - (Duerst)
Marilyn Duerst attended the annual convention in Turtle Lake on June 1st and provided a report.
Board Meeting Evaluation
President Hinz asked Board members to fill out the evaluation forms and leave with Julie Koop.
Neal Melby moved and Bryan Schafer seconded a motion to adjourn to Executive Session at 10:07 p.m.
Yes - Duerst, Gartner, Hinz, Melby, Schafer
No -
Motion carried 5-0.
ANTICIPATED EXECUTIVE SESSION
Adjourn to closed session pursuant to Wisconsin Statutes 19.85(1)
(b) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.
• Employee Contract Negotiations
• Civil Litigation
• Public Utilities Commission Litigation
(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.
• Personnel Matters
RECONVENE TO OPEN SESSION & TAKE ANY NECESSARY ACTION:
The Board reconvened to open session at 10:43 p.m.
ADJOURNMENT
Bryan Schafer made a motion to adjourn at 10:44 p.m. Neal Melby seconded the motion.
Motion carried 6-0.
Respectfully submitted,
Marilyn Duerset, Acting School Board Clerk
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WNAXLP
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