Town of Somerset May 2, Town Board Minutes

Town of Somerset

Town Board Meeting Minutes

Wednesday, May 2, 2012

Chairman Schachtner called the meeting to order at 8:00 pm. at the Town Hall. Present were Germain, Plourde, Demulling, Rauch and Schachtner. The Pledge of Allegiance was recited. Motion by Germain, seconded by Plourde to approve the agenda. Motion carried. No public input.

Clerk’s & Treasurer’s Report: Motion by Rauch, seconded by Demulling to approve the April 4th meeting minutes. Motion carried. Motion by Demulling, seconded by Rauch to approve the April financial report. Motion carried.

Fire/Rescue Commission Report: Plourde read the report for April with 30 calls for service. 100 calls for 2012, compared to 101 at this time last year. Appointment of one citizen member-Motion by Plourde, seconded by Germain to nominate Rita Lawson to a 2-year term on the Fire/Rescue Commission. Motion carried.

Motion by Rauch, seconded by Germain to approve the Fire/Rescue Commission report. Motion carried.

Animal Control Report: Motion by Plourde, seconded by Rauch to approve the Animal Control report for April. Motion carried.

Building Inspector’s Report: Motion by Germain, seconded by Demulling to approve the Building Inspector’s report from All-Croix Inspections. Motion carried.

Parks & Rec Committee Report-Approval of Towing Contract & Fees with GTK Services & County Sheriff Patrol Calendar: Town Board reviewed the patrol dates. St. Croix County Sheriff’s Dept. is fine with the proposed patrol dates. Germain presented the GTK towing and impounding contract. Motion by Demulling, seconded by Plourde to approve the patrol dates with the County and the towing contract/fee schedule from GTK Services in New Richmond (no change from last year) as presented. Motion carried.

Planning Commission Report - 4 Lot & 1 Lot CSM for William Tennis/S & N Surveying: Jon Sonnetag from S & N Surveying presented the map of 4 vacant lots and 1 lot with the existing house and outbuildings. Motion by Germain, seconded by Plourde to approve the 4 lot CSM and the 1 lot CSM for William Tennis with the condition that the 50’ setback line be removed from both maps and the two shared driveways on lots 4 & 5 and lots 6 & 7 be stubbed in with culvert required by County Hwy. Dept. Motion carried.

Two Vacancies on Planning Commission: Planning Commission will be accepting applications until June.

Consideration of Memorandum of Understanding for Somerset Amphitheater for Tough Mudder Event: EJ Lallier and John Montpetit were present with a detailed map of the event, specifically the course on the Town properties. Discussion on security, no parking on town roads, 32 portable toilets, requiring Tough Mudder to hire three St. Croix Co. officers to man the event in the Town, 8 security guards in the Town, no parking barrels on County Road I, 180th Ave., 58th St., 60th St., and private driveways, $150.00 special Planning Commission meeting fee needs to be paid, discussion on requiring a $20,000 bond to Town of Somerset from Tough Mudder for restoration of properties and any damages incurred in the Town. After a very lengthy discussion, the Memorandum of Understanding will be amended to incorporate the conditions set forth in the motion below:

Motion by Demulling, seconded by Rauch to make the following requirements for the Town of Somerset and Town properties for the Tough Mudder event May 19 & 20: 32 porta johns in the Town, hire 3 St. Croix County Sheriff’s officers from 6 am–8 pm Sat. & 6 am–3 pm Sun., hire 8 security guards from 6 am–8 pm on Sat. and 6 am–3 pm on Sun. to assist the County Sheriff’s officers, a $20,000 cash bond or letter of credit made payable to the Town of Somerset for restoration of properties in the Town and any damage incurred in the Town to be refunded in full or partially after inspected by Town Board members and approved at the June Town Board meeting, no parking barrels on County Road I, 180th Ave., 60th St., 58th St., and private driveways, $150.00 special meeting fee from the Planning Commission meeting held April 26th needs to be paid – all of this to be incorporated into the Memorandum of Understanding, along with proof of contracts/hiring of deputies and security guards/porta johns, and submitted by May 10 to the Town. Motion carried. All members voted yes.

Old Business: None

New Business - Appointment of Town Board to Committees: Schachtner appointed Plourde to Fire/Rescue Commission, Germain to Parks & Rec., Rauch to Planning Commission, Germain and Demulling to Transportation & Facilities Committee. Motion by Plourde, seconded by Germain to appoint Schachtner to Transportation & Facilities Committee. Motion carried.

Review of Liquor, Operator, Tobacco, Tubing/Camping & Junkyard/Salvage yard, Concessions License Renewals for 2012/13: No issues; will be considered for approval at June meeting.

Set Open Book & Board of Review Date & Time: Motion by Germain, seconded by Rauch to schedule the Open Book on May 21 from 2-5 pm and the Board of Review on May 21 from 6-8 pm. Motion carried.

Transportation & Facilities Committee Report - Consider Awarding Seal Coating Bids Received: Sealed bids for seal coating projects were opened and reviewed at the Transportation & Facilities meeting May 1. Fahrner bid 71,959.00 oil .32 gallons per square yd; Scott Construction bid 76,463.00 oil .35 gallons per square yd. Scott bid includes higher oil, hand pothole patching and double sealing of cracked areas. Motion by Rauch, seconded by Demulling to accept the seal coating bid from Scott Construction for $76,463.00. Motion carried.

Road Projects & Equipment Update: New Holland Tractor is not what is needed. Road projects-65th St. by Potting’s, Twin Springs Road, lower 205th Ave. & 77th St. ditch work, paving 40th St., 230th Ave., 65th St., Rice Lake Road ditch work and gravel, AMZ & crack filling. If budget allows, possible mill/pave Parent St./180th Ave.

Sign Reflectivity Plan: Federal law mandates a sign reflectivity plan with replacement schedule. Inspection and plan to be implemented; more details to follow.

Consider Approving County Hwy. Dept. to Bid and Award Hot Mix Material for 40th St., 230th Ave., 65th St. on Behalf of the Town and the Vendor is to Invoice the Town Directly: Motion by Plourde, seconded by Germain to approving the County Hwy. Dept. to bid and award the hot mix material for 40th St., 230th Ave., 65th St. on behalf of the Town and have the vendor invoice the Town directly. Motion carried.

TRIP D – Possible Application: 75th Street and 160th Avenue possible project.

Consensus was to have an agenda item on the May 21 Board of Review agenda to consider moving the June 6th Town Board meeting to Thursday, June 7 due to the recall election June 5th.

Meeting adjourned at 10:25 pm.

Jeri Koester,

Clerk

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