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Village of Somerset - Dec. 20, 2016 Minutes

Monday, January 9, 2017 - 11:23pm

Regular Meeting of the Village of Somerset
Board of Trustees
December 20, 2016
Village Hall, 110 Spring Street Somerset, WI 54025

President John Melvin called the Regular Meeting to order at 7:00 p.m. Present: John Melvin, James Chandler, Ron Hill, Bartt Palmer, Robert Campbell, Ryan Sicard and Greg Sayers. Also present: Village Attorney, Anders Helquist; Sean Lentz, Ehlers, Tom Sirovatka, police chief and Rob Jones, Cedar Corporation.
Public Comment on Agenda Items: No comments
Minutes: Motion by Sayers, second by Hill to approve the minutes from November 15, 2016 meeting with the correction to the second motion made tabling the Financial Management Plan from Sicard to Sayers and motion carried.
Committee Reports
Moved agenda item ahead (Finance D-1): Discussion \ Possible Approval – Financial Management Plan: Sean presented the Financial Management Plan which the Village and Ehlers have been working on. This plan included a list of expectations of Capital Improvement projects and other activities that are to be anticipated over the next five years. Sean recommends each year to update and revisit this plan. Sean also recommends the board approve this plan. Motion by Sicard, second by Sayers to approve the Financial Management Plan as presented by Ehlers and motion carried. Roll Call – All Voted yes.
Moved agenda item ahead to (New Business 5- E): Discussion – Four Wheeler agreement allowing usage on Village Roads: Marty Hauble, President of the Somerset ATV Club presented a proposal to open some roads within the Village for ATVs to access businesses within the Village. Police Chief understands the need but has some concerns with couple of the roads/intersections the Club is requesting access to. The Village Board referred this to Public Safety Committee.
PUBLIC WORKS: Project Updates – Arnold Street \ Frances Street \ WWTP Facility Plan: Arnold Street - is complete will do a final pump inspection. Frances Street - Village is working with private party owner in regards finalizing the right of way acquisition necessary for the planned improvements to the Main and Spring Street intersection. Waste Water Treatment Plant - This was completed in the fall, waiting on final approval from the DNR. Discussion \ Possible Approval Contract renewal with Olson Sanitation: Motion by Sicard, second by Melvin to approve the Refuse and Recycling Collection agreement between Olson Sanitation and the Village as presented and motion carried. Discussion \ Possible Approval – Refuse Collection and Recycling Ordinance A-636: Motion by Sicard, second by Chandler to approve Ordinance A-636 as presented and motion carried.
PUBLIC SAFETY: Discussion\Possible Approval- 2016-2017 Operator Licenses - Motion by Sayers, second by Hill to approve the Operator licenses for Melissa Warner and Erin Gittins and motion carried.
PLAN COMMISSION: Discussion\Possible Approval of Ordinance A-637Z – Rezoning parcel 181-1004-30-000 403 Schachtner Street from Two Family District to Twin Home District (Gregory and Mary Lou Bjornson): Jones from Cedar Corp. pointed out that the owners will be coming forward to the next planning commission with a CSM and to the Board of Appeals requesting a variance because of the setbacks with the new zoning of Twin Homes. Motion by Sicard, second by Melvin to approve Ordinance A-637z as presented and motion carried.
FINANCE/PERSONNEL: Discussion\Possible Approval Employment Agreements – Clerk, Treasurer, Police Chief and Public Works Supervisor: Motion by Sicard, second by Melvin to approve the Employment agreements for Clerk, Treasurer, Public Work Supervisor and Police Chief and motion carried. Discussion\Possible Approval – 2016 Levy Resolution Amendment: Motion by Sicard, second by Melvin to approve the 2016 Tax Levy Resolution amendment 2016-20 adjusting the Tax Exempt computer aide and motion carried. Discussion\Possible Approval - 2017 Wages: Motion by Melvin, second by Sicard to approve a .50 per hour wage adjustment for all non-bargaining employees and motion carried. Discussion\Possible Approval – 2017 Special Fund budgets: Motion by Sicard, second by Melvin to approve the Special Fund Budgets for Water Utility, Sewer Utility and TID 2 and motion carried. Discussion \ Possible Approval – General Liability and Workers Comp Insurance Renewal: Motion by Sicard, second by Sayers to approve the General Liability and Workers Comp Insurance Renewal and motion carried.
FIRE/RESCUE: Reviewed report and FEMA Grant has been submitted.
NEW BUSINESS: Appointment – Clerk \ Deputy Treasurer \ Economic Development Director: Melvin appointed Felicia Germain as Village Clerk\Deputy Treasurer\Economic Development Director. Motion by Sicard, Second by Chandler to accept President Melvin’s appointment and motion carried. Roll call – all voted yes. Appointment – Treasurer \ Deputy Clerk: Melvin appointed Andrea Otto as Village Treasurer \Deputy Clerk. Motion by Sayers, second by Sicard to accept President Melvin’s appointment and motion carried. Roll call - all voted yes. Appointment – Election Inspectors (see attached List): Melvin appointed Election Inspectors and Chief Election Inspectors as listed. Motion by Sicard, second by Sayers to accept Melvin’s appointment and motion carried. Roll call – all voted yes. Appointment – Library Trustee: Melvin appointed Linda Hennessey as Village Representative for the Somerset Library Trustee. Motion by Sicard, second by Sayers to accept the appointment of Somerset Library Trustee and motion carried. Roll call - All voted yes. Discussion \ Possible Approval – New Hire, Water Utility Operator: Bob has one candidate he is going to meet with but at this time no one has been hired.
CLOSED SESSION: Convene to closed session as per Wis. Stats. 19.85 (1) (g) to confer with legal counsel for the Village regarding advice concerning strategy with respect to litigation in which it is or is likely to become involved: Motion by Melvin, second by Sicard to move into closed session and motion carried. Roll Call - all voted yes.
OPEN SESSION: Reconvene to open session to discuss or take action if necessary on closed session item: Motion by Sayers, second by Melvin to reconvene to open session and motion carried. No action taken.
VILLAGE, WATER AND SEWER BILLS: Motion by Sicard, second by Chandler to approve the Village, Water and Sewer bills in the amount of $231,767.23 and motion carried.
ADJOURN: Motion by Sicard, second by Campbell to adjourn and motion carried.
Adjourned at 8:36pm.
Felicia Germain, Village Clerk
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