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VILLAGE OF SOMERSET: 11/20/18 Meeting Minutes

Tuesday, December 4, 2018 - 11:24pm

Budget Hearing / Regular Meeting
of the Village of Somerset
Board of Trustees - Minutes - November 20, 2018
Village Hall, 110 Spring Street, Somerset, WI 54025

President Melvin called the Budget Hearing to order at 6:30 p.m. Present: John Melvin, Bartt Palmer, Kim Putz, James Chandler and Tony Lueck. Absent: Ali Peterson. Also present: Anders Helquist, Village Attorney; Robert Gunther, Public Works Director/Economic Development Director, Tom Sirovatka, Chief of Police
Budget Hearing: 2019 Proposed Budget - General, Capital and Debt Funds.
Close Budget Hearing: There were no comments or questions regarding the budgets. Motion by Melvin, seconded by Lueck to close the Budget Hearing and motion carried.
Regular Meeting: President Melvin called the regular meeting to order at 6:34 p.m.
Public Comments on Agenda Items: No public comment
Minutes: Motion by Melvin, second by Chandler to approve minutes for Village Board on October 16, 2018 and motion carried.
Committee Reports:
PUBLIC WORKS: Project updates: Board members reviewed the update memo from MSA. Gunther updated board members on the community engagement meeting regarding Village parks. There will be another community engagement meeting on December 13th following the public works meeting. Palmer stated that the construction on well #5 is on track other than the purchase of Vanasse property. The Veteran memorial is completed. Chandler mentioned that the blessing will be held off until Memorial Day. Discussion / Possible Approval-Water Tower #2 Final Pay Request #6: Board reviewed the pay request. Motion by Palmer, second by Lueck to approve the final pay request to General Construction Services, Inc in the amount of $24,850 and motion carried. Discussion / Possible Approval - Cross Connection Control Proposal: Board reviewed the proposal which is for non-residential inspections only and is a two-year contract. Palmer stated that if the Village continues with Hydro Corp after the two years it will be less expensive because they will have all the data entered already. Palmer stated this is budgeted for 2019 and if this is approved no payments will be made until 2019. Motion by Palmer, second by Chandler to approve the proposal from Hydro Corp for two-year contract in the amount of $28,968 and motion carried.
PUBLIC SAFETY: Discussion / Possible Approval-2018-2019 operator licenses: Motion by Melvin, second by Chandler to approve the operator licenses as presented for Canopy, Vail, Malherek, Bixby and Scott. Melvin amended the motion to add Hendricks for approval, Chandler seconded the motion and motion carried.
PLAN COMMISSION: No meeting.
FINANCE: Discussion/Possible Approval- 2019 Budgets (General, Capital and Debt Funds): Motion by Melvin, second by Lueck to approve the 2019 Budgets as presented for the General, Capital and Debt Funds and motion carried. Discussion/Possible Approval -2019 Employee Wages: Motion by Melvin, second by Chandler to approve the 2019 employee wages and motion carried.
FIRE/RESCUE: Reviewed the October Report. Palmer stated that the Fire Department placed the order for the brush truck. Town of Somerset was concerned that they hadn't approved this at the Town level, but at the joint meeting it was agreed upon not to exceed a certain amount.
NEW BUSINESS: Discussion / Possible Approval-Resignation of Ron Hill Village Trustee: Motion by Melvin, second by Lueck to accept the Resignation from Ron Hill as Village Trustee and motion carried. Discussion /Possible Approval-2018 Tax Levy Resolution: Motion by Melvin, second by Lueck to approve the 2018 Tax Levy Resolution 2018-09 and motion carried.
CLOSED SESSION: Convene to closed session as per ss 19.85 (1) (e) to discuss strategies regarding negotiating the purchase of property which is required for competitive and bargaining reasons - County Land: Motion by Melvin, second by Chandler to move into closed session as per ss 19.85 (1) (e) to discuss strategies regarding negotiating the purchase of property which is required for competitive and bargaining reasons with County Land and motion carried. Roll Call - all in Favor
RECONVENE TO OPEN SESSION TO DISCUSS OR TAKE ACTION IF NECESSARY, ON CLOSED SESSION ITEM: Motion by Melvin, second by Chandler to reconvene to open session and motion carried. Motion by Melvin, second by Lueck to approve the purchase of County Land in the amount of $26,300 along with Village covering administrative costs and motion carried.
VILLAGE, WATER AND SEWER BILLS: Motion by Melvin, second by Lueck to approve the Village, Water and Sewer bills in the amount of $350,413.71 and motion carried.
ADJOURN: Motion by Chandler, second by Lueck to adjourn and motion carried. Adjourned at 7:31 p.m.
Felicia Germain, Village Clerk
______________________________________ (Pub. 12/06/18) WNAXLP